Administrative Assistant

We are seeking a detail-oriented Warehouse Administrative Assistant to support daily operations by managing documentation, coordinating logistics, and assisting with inventory tracking. This role is ideal for someone who thrives in a fast-paced environment and enjoys keeping things organized and running efficiently.

Key Responsibilities
Data Entry & Documentation
Maintain accurate records of inventory, shipments, and warehouse activity
Process shipping orders, receipts, and related documentation
Ensure all incoming and outgoing shipments are properly recorded in the warehouse management system (WMS)

Inventory Control Support
Assist with inventory tracking, reconciliation, and reporting
Generate inventory reports and help identify discrepancies
Support stock audits and inventory accuracy initiatives

Communication & Coordination
Act as a point of contact for internal teams, vendors, and drivers
Assist with scheduling deliveries, pickups, and logistics coordination
Respond to inquiries regarding shipment status and orders

File Management & Organization
Maintain organized physical and digital filing systems
Ensure compliance with company policies and document control procedures

Customer Service
Respond to customer and supplier inquiries related to shipping and inventory
Help resolve issues such as shipping errors or damaged goods

General Office Support
Perform clerical duties including answering phones, emails, and scheduling
Prepare reports, correspondence, and other administrative documentation

Qualifications
High School Diploma or equivalent required (Associates degree preferred)
12 years of experience in a warehouse, logistics, or administrative role
Strong computer skills, including Microsoft Office (Excel, Word, Outlook) and WMS systems
Excellent organizational skills and attention to detail
Ability to multitask and prioritize in a fast-paced environment
Strong written and verbal communication skills
Basic understanding of warehouse operations and inventory management

Physical Requirements
Ability to sit, stand, and work at a computer for extended periods

Why Join Us?
Opportunity to work in a fast-paced, team-oriented environment
Gain hands-on experience in warehouse and logistics operations
Stable schedule with consistent hours

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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