Office Coordinator

Heartbeet Lifesharing - Hardwick, VT

Want to Make a Difference? Come join our vibrant and caring life-sharing community where everyone - regardless of ability - can find meaning, dignity, and reverence for life.

Heartbeet Lifesharing is a licensed non-profit licensed therapeutic community residence for individuals with developmental disabilities located in Hardwick, Vermont. In addition, Heartbeet is also a vibrant Camphill community that interweaves the social and agricultural realms and is fully dedicated to the healing and renewing of our society and the earth. Community members live and work together, in beautiful extended family households, forming a mutually supportive environment that enables each individual to discover and develop their unique abilities and potential. Come see what puts the HEART in Heartbeet today!

Position Available

Title: Office Coordinator

Job Description:

Heartbeet Lifesharing is looking for an Administrative Assistant who is highly organized, motivated, and passionate about Heartbeet's mission. The ideal candidate will have an aptitude for undertaking various administrative tasks including organizing, filing, directing calls, and other office-related activities. In this role, the right individual will be working directly with the Licensing and and Compliance Manager and HR and Admissions Manager to help ensure compliance within the Therapeutic Community Residence license held by Heartbeet Lifesharing.

Roles & Responsibilities

Carrying out a range of duties to support Heartbeet's Licensing and Compliance office and the Human Resources and Admissions office

Scanning, printing, distributing and organizing documents

Filing both paper and electronic files

Filing, organizing and maintaining documents on a regular basis

Answering and directing incoming calls, taking down messages, and relaying information to the appropriate parties

Auditing/reviewing files for accuracy, completeness, and compliance

Maintaining Heartbeet email inboxes by fielding and forwarding all incoming communications to appropriate individuals or groups

Helping to maintain general office organization, maintenance, and cleanliness

Other duties as assigned

Knowledge, Skills, & Abilities

The ideal candidate will have experience working with others, along with:

Excellent verbal communication skills and interpersonal skills

Ability to develop and maintain effective working relationships with others

Demonstrated ability to work both independently and as part of a team

Self motivated and driven with the ability to organize and complete tasks

Willingness to accept supervision, coaching, and guidance from others

Passionate to work with individuals with differing levels of abilities and needs

Positive attitude and excitement to join a mission-driven organization

Reliable and able to adapt to changing conditions

Experience in an administrative role

Solid understanding of computer systems and office organization

The ability to take on multiple as needed assignments

The ability to exercise good judgment with regard to sensitive and confidential information

The ability to work independently with direction as needed

Must have strong written/verbal communication skills, organizational skills, attention to detail and ability to prioritize work assignments

Working knowledge of Google Suite products

Qualifications

18+ Years of Age

High School Diploma (or equivalent)

Valid U.S. Driver's License

I-9 Employment Eligibility Verification

Must Pass Required Background Checks for Position

Benefits

Part-Time Benefits available for employees that maintain 20+ Hours per Week (or 40 hours every other week).

Benefits include:

Paid Time Off

Paid Sick Leave

Paid Holidays

Annual Bonus that is distributed as quarterly payments in January/April/July/October

Option to enroll in a Simple IRA Plan with a 3% Employer Match

Please include a Resume and Cover Letter with your application.

Reports To: HR & Admissions Manager

Hours / Job Type: Monday-Friday

Part-Time / Full-Time: 20 Hours/Week

Job Location: In Office

Compensation: $20/Hour

Heartbeet Lifesharing actively seeks a diverse pool of candidates and welcomes people from all racial and ethnic backgrounds, abilities, gender identities, religions, ages, and sexual orientations to apply; as an EOE/AA employer, Heartbeet Lifesharing will not discriminate in its employment practices due to an applicant's race, color, religion, sex, national origin or ancestry, age, sexual orientation, gender identification, genetic information, veteran or disability status or any other factor prohibited by law.