Administrative Coordinator STEM Pathways & Front Office Operations

Administrative Coordinator STEM Pathways & Front Office Operations

Arkansas School for Mathematics, Sciences & the Arts

Arkansas School for Mathematics, Sciences & the Arts - Hot Springs National Park, Arkansas

This job is also posted in Arkansas Jobs In Ed

Job Details

Job ID:5697172

Application Deadline:Posted until filled

Posted:Yesterday

Starting Date:Jun 15, 2026

Job Description

Administrative Coordinator - STEM Pathways & Front Office Operations

Arkansas School for Mathematics, Sciences, and the Arts (ASMSA) - Hot Springs, AR

Make a Difference Where It Matters Most

At ASMSA, our students and programs reach far beyond campusimpacting educators and learners across Arkansas. As the Administrative Coordinator for STEM Pathways & Front Office Operations, you'll play a vital role in keeping that work moving forward.

This isn't a typical administrative role. You'll be at the center of both statewide program coordination and daily campus operations, supporting innovative educational programs while creating a welcoming, efficient front office experience.

What You'll Do

In this role, you will:

Coordinate communications and provide administrative support for STEM Pathways programs

Maintain program data, rosters, and tracking systems to support reporting and outcomes

Coordinate professional development events from planning through completion

Process purchase requisitions and support operational needs through Workday

Track grant deliverables, timelines, and required documentation

Support program visibility through social media and collaboration with Communications

Serve as the primary front office contact for calls, visitors, and general inquiries

Monitor campus access and support daily front office operations

Receive, log, and distribute packages with accuracy and timeliness

Partner with the Finance Office to ensure proper tracking and reconciliation of deliveries

What You Bring

Associate's degree or equivalent experience, plus 1-3 years in administrative, office support, or customer-facing roles

Strong organizational skills with the ability to manage multiple priorities and deadlines

Clear, professional communication skills and a service-oriented approach

Proficiency in Microsoft Office and Google Workspace; ability to learn systems such as Workday

Comfort using AI productivity tools, or willingness to develop proficiency

High level of professionalism, discretion, and attention to detail

Ability to work independently and collaboratively in a fast-paced environment

Work Environment

Front office and administrative setting on a residential high school campus

Regular interaction with students, faculty, staff, and campus visitors

Active role requiring coordination across multiple departments

Combination of desk work and movement across campus

Ability to lift and move packages (up to 25-30 lbs.)

Why ASMSA?

Be part of one of the nation's premier public residential high schools

Support innovative programs that impact students and educators statewide

Work in a collaborative, mission-driven environment

Play a key role in both campus operations and program success

Location

Hot Springs, Arkansas - a vibrant community known for its natural beauty, outdoor recreation, and strong sense of community

EEO: ASMSA is an equal opportunity institution. ASMSA does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Federal law prohibits ASMSA from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to ASMSA's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Position Type:Full-time