Executive Assistant
Job Function: Corporate Functions
Location:
Charlton, MA, US, 01507
Work Flexibility: Hybrid
Pay Range: $31.59 - $41.06/PER HOUR
Job ID: 5477
At KARL STORZ, Executive Assistants are trusted partners to senior leaders. In this role, you will provide highlevel executive and administrative support to one or more Executives, enabling them to focus on strategic goals and organizational impact. Success in this position requires strong business acumen, exceptional organization, discretion, and the ability to anticipate needs in a fastpaced, dynamic environment.
You will gain a deep understanding of executive priorities, departmental operations, and company culture while serving as a key connector across teams and stakeholders globally.
What You'll Do
As an Executive Assistant, you will:
Provide comprehensive administrative support to assigned Executive(s), enhancing efficiency and effectiveness
Manage complex calendars, scheduling logistics, and meeting coordination across multiple time zones
Arrange and coordinate all aspects of domestic and international travel, including lodging, transportation, and meals
Prepare and reconcile expense reports and manage purchase orders and invoice processing
Draft, edit, proofread, and format correspondence, presentations, spreadsheets, and other materials with exceptional accuracy and professionalism
Handle highly confidential information with discretion, including transcription of sensitive or technical materials
Provide program and deadline tracking support to ensure executive and department initiatives stay on schedule
Plan and support meetings (inperson, virtual, and conference calls), including agenda preparation and followup
Support departmental operations such as ordering supplies, coordinating catering, organizing events, and assisting with travel and expense requests
Develop and maintain working knowledge of KARL STORZ business activities, workflows, and organizational structure
Collaborate in the development of departmentspecific policies, processes, programs, and training materials
Screen and respond to emails and phone inquiries, exercising judgment and prioritization
Escalate matters of significance appropriately to management
Provide shortterm backup support to other Executive Assistants as needed
Partner effectively with internal and external stakeholders at all levels, locally and globally
Contribute positively to team culture, morale, and continuous improvement
Perform other related duties as assigned
What You Bring
Required Experience & Education
3-6 years of experience supporting a VP or Director level leader
6+ years total administrative or executive support experience
Bachelor's degree or
Associate's degree with 6 years of relevant experience or
High School diploma with 10 years of relevant experience
Technical Skills
Proficiency in Microsoft Office (Word, Excel, PowerPoint)
Ability to quickly learn and adopt new systems and software
Professional & Interpersonal Skills
Proven ability to work diplomatically with executives and employees at all levels
Exceptional organizational, analytical, and problemsolving skills
Strong program management and multitasking capabilities
Superior judgment, discretion, professionalism, and attention to detail
Outstanding written and verbal communication and presentation skills
Ability to prioritize effectively and meet deadlines with minimal supervision
Strong team orientation with flexibility and adaptability
Comfort working with external vendors, senior leaders, and crossfunctional partners
Accurate typing and command of professional business grammar
Ability to manage conflict constructively and escalate issues appropriately
Positive, creative, and engaging contributor to team culture
Preferred Qualifications
Experience supporting Clevel or senior executives in a global organization
Familiarity with SAP, Concur, or similar expense and purchasing systems
Experience in program or project coordination
Background in medical device, healthcare, or highly regulated industries
Work Environment & Requirements
Maintain productive working relationships and treat colleagues with respect
Regular interaction with executive leadership and internal/external partners
Manual dexterity required for computer and electronic work
Ability to adapt to changing priorities and fastpaced work situations
Strong executivelevel communication, problemsolving, and interpersonal skills
Why KARL STORZ?
At KARL STORZ, we are driven by innovation, collaboration, and a shared commitment to improving patient care worldwide. We value diversity, integrity, and teamworkand we recognize the critical role Executive Assistants play in our success.
#LI-AA1
MA Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Eligible Employee Benefits
Medical / Dental / Vision including a state-of-the-art wellness program and pet insurance, too!
3 weeks vacation, 11 holidays plus paid sick time
Up to 8 weeks of 100% paid company parental leave; includes maternal/ paternal leave, adoption, and fostering of a child.
401(k) retirement savings plan providing a match of 60% of the employee's first 6% contribution (up to IRS limits)
Section 125 Flexible Spending Accounts
Life, STD, LTD & LTC Insurance
We prepay your tuition up to $5,250 per year! - Tuition pre-imbursement
Fitness reimbursement of up to $200 annually
And much more!
KARL STORZ reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. Additionally, KARL STORZ, through its supervisors, may require an employee to perform duties outside their normal description within the sole discretion of the supervisor. Employees must comply will all applicable KARL STORZ policies and procedures.
Credentialing requirements at KARL STORZ
KARL STORZ is committed to maintaining a safe work environment for our employees and customers. Most field-based roles at KARL STORZ require hospital credentialing/health screens as a condition of employment. Credentialing can include required vaccinations, health screens & other requirements as outlined by our customers. During the interview process, we encourage you to ask how credentialing/health screens may impact the role you are seeking and if you require any reasonable accommodations regarding these requirements.
Pay Transparency
Equal Employment Opportunity & Reasonable Accommodation Statement
Get in Contact
Nearest Major Market: Worcester
Job Function: Corporate Functions
Location:
Charlton, MA, US, 01507
Work Flexibility: Hybrid
Pay Range: $31.59 - $41.06/PER HOUR
Job ID: 5477
At KARL STORZ, Executive Assistants are trusted partners to senior leaders. In this role, you will provide highlevel executive and administrative support to one or more Executives, enabling them to focus on strategic goals and organizational impact. Success in this position requires strong business acumen, exceptional organization, discretion, and the ability to anticipate needs in a fastpaced, dynamic environment.
You will gain a deep understanding of executive priorities, departmental operations, and company culture while serving as a key connector across teams and stakeholders globally.
What You'll Do
As an Executive Assistant, you will:
Provide comprehensive administrative support to assigned Executive(s), enhancing efficiency and effectiveness
Manage complex calendars, scheduling logistics, and meeting coordination across multiple time zones
Arrange and coordinate all aspects of domestic and international travel, including lodging, transportation, and meals
Prepare and reconcile expense reports and manage purchase orders and invoice processing
Draft, edit, proofread, and format correspondence, presentations, spreadsheets, and other materials with exceptional accuracy and professionalism
Handle highly confidential information with discretion, including transcription of sensitive or technical materials
Provide program and deadline tracking support to ensure executive and department initiatives stay on schedule
Plan and support meetings (inperson, virtual, and conference calls), including agenda preparation and followup
Support departmental operations such as ordering supplies, coordinating catering, organizing events, and assisting with travel and expense requests
Develop and maintain working knowledge of KARL STORZ business activities, workflows, and organizational structure
Collaborate in the development of departmentspecific policies, processes, programs, and training materials
Screen and respond to emails and phone inquiries, exercising judgment and prioritization
Escalate matters of significance appropriately to management
Provide shortterm backup support to other Executive Assistants as needed
Partner effectively with internal and external stakeholders at all levels, locally and globally
Contribute positively to team culture, morale, and continuous improvement
Perform other related duties as assigned
What You Bring
Required Experience & Education
3-6 years of experience supporting a VP or Director level leader
6+ years total administrative or executive support experience
Bachelor's degree or
Associate's degree with 6 years of relevant experience or
High School diploma with 10 years of relevant experience
Technical Skills
Proficiency in Microsoft Office (Word, Excel, PowerPoint)
Ability to quickly learn and adopt new systems and software
Professional & Interpersonal Skills
Proven ability to work diplomatically with executives and employees at all levels
Exceptional organizational, analytical, and problemsolving skills
Strong program management and multitasking capabilities
Superior judgment, discretion, professionalism, and attention to detail
Outstanding written and verbal communication and presentation skills
Ability to prioritize effectively and meet deadlines with minimal supervision
Strong team orientation with flexibility and adaptability
Comfort working with external vendors, senior leaders, and crossfunctional partners
Accurate typing and command of professional business grammar
Ability to manage conflict constructively and escalate issues appropriately
Positive, creative, and engaging contributor to team culture
Preferred Qualifications
Experience supporting Clevel or senior executives in a global organization
Familiarity with SAP, Concur, or similar expense and purchasing systems
Experience in program or project coordination
Background in medical device, healthcare, or highly regulated industries
Work Environment & Requirements
Maintain productive working relationships and treat colleagues with respect
Regular interaction with executive leadership and internal/external partners
Manual dexterity required for computer and electronic work
Ability to adapt to changing priorities and fastpaced work situations
Strong executivelevel communication, problemsolving, and interpersonal skills
Why KARL STORZ?
At KARL STORZ, we are driven by innovation, collaboration, and a shared commitment to improving patient care worldwide. We value diversity, integrity, and teamworkand we recognize the critical role Executive Assistants play in our success.
#LI-AA1
MA Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Eligible Employee Benefits
Medical / Dental / Vision including a state-of-the-art wellness program and pet insurance, too!
3 weeks vacation, 11 holidays plus paid sick time
Up to 8 weeks of 100% paid company parental leave; includes maternal/ paternal leave, adoption, and fostering of a child.
401(k) retirement savings plan providing a match of 60% of the employee's first 6% contribution (up to IRS limits)
Section 125 Flexible Spending Accounts
Life, STD, LTD & LTC Insurance
We prepay your tuition up to $5,250 per year! - Tuition pre-imbursement
Fitness reimbursement of up to $200 annually
And much more!
KARL STORZ reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. Additionally, KARL STORZ, through its supervisors, may require an employee to perform duties outside their normal description within the sole discretion of the supervisor. Employees must comply will all applicable KARL STORZ policies and procedures.
Credentialing requirements at KARL STORZ
KARL STORZ is committed to maintaining a safe work environment for our employees and customers. Most field-based roles at KARL STORZ require hospital credentialing/health screens as a condition of employment. Credentialing can include required vaccinations, health screens & other requirements as outlined by our customers. During the interview process, we encourage you to ask how credentialing/health screens may impact the role you are seeking and if you require any reasonable accommodations regarding these requirements.
Pay Transparency
Equal Employment Opportunity & Reasonable Accommodation Statement
Get in Contact
Nearest Major Market: Worcester
Job ID: 520178152
Originally Posted on: 5/6/2026
Want to find more Admin opportunities?
Check out the 83,713 verified Admin jobs on iHireAdmin
Sign Up for Job Alerts
