Business Operations Administrator

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GENERAL OPERATIONS SOMERSET (NEW JERSEY, US)

Business Operations Administrator

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About Ardena

Ardena is a global Contract Development and Manufacturing Organization (CDMO) and Contract Research Organization (CRO) specializing in precision medicine development. Ardena supports pharmaceutical and biotechnology companies in bringing innovative, complex molecules from discovery to market.

The Ardena Group operates from five sites across Europe and the United States, employing more than 750 professionals. Ardena European sites are located in Oss and Assen (the Netherlands), Ghent (Belgium), and Pamplona (Spain). Ardena US facility is based in Somerset, New Jersey.

Job Overview

Position: Business Operations Administrator

Department: Site Administration

Location: Somerset (US)

The Business Operations Administrator provides high-impact administrative and site operations support for the Somerset location. This role partners closely with site leadership, HR, and cross-functional teams to keep day-to-day operations running smoothly coordinating meetings and visitors, supporting recruiting, onboarding and employee programs, maintaining accurate records, and helping deliver internal communications and site events. The ideal candidate is organized, service-oriented, and comfortable managing multiple priorities in a fast-paced, on-site environment.

Key Responsibilities

Provide administrative support to the General Manager and site leadership, including complex calendar management, meeting coordination, travel arrangements, expense processing, and routing approvals/signatures.

Coordinate internal and external meetings (e.g., client sessions, SLT/ELT meetings, town halls), including agendas/materials, room setup, and follow-up actions as needed.

Serve as a front-line point of contact for visitors and guests; partner with Security to coordinate access, pre-registration, and visitor badge preparation.

Maintain accurate records, trackers, and documentation to support timely decision-making and consistent execution.

Provide general administrative support across site functions (e.g., Program Management, Supply Chain, EHS) including data entry, meeting logistics, and ad hoc projects.

Functions support:

HR, and Program management

Support HR with communication and scheduling interviews.

Partner with HR in the onboarding of new hires and offboarding for terminating employees.

Responsible for Scheduling interviews with the hiring team.

Develop communications, flyers, posters, etc. for the site /HR internal communications

Partner with program management team to support periodic data entry and client meetings.

Marketing & Event Coordination

Coordinate logistics for trade shows and site events in partnership with the Marketing team.

Ensure timely delivery of marketing materials and resources.

Assist with internal communications, including newsletters and SharePoint updates.

Site Administration & Communications

Serve as the primary point of contact for general site-related inquiries and communications.

Employee Engagement

Plan and execute site-wide events and support recognition programs.

Act as a culture ambassador, fostering an inclusive and positive work environment.

Participate/chair our internal We Care committee

Education and Experience:

Associates degree or Higher with at least 5+ years' experience in an administration, human resources and/or marketing position. Bachelor's degree in business administration, human resource management, or related fields with at least 4+ years' experience in administration, human resources and/or marketing role OR

Discretion and confidentiality (Demonstrated experience handling confidential and sensitive information - required)

Notary Public required

Knowledge/Skills:

Strong communication and interpersonal skills

Ability to read, write and speak English

Proficiency in payroll software is a plus, along with strong data entry skills

Attention to detail is critical

Organizational skills with the ability to manage multiple tasks efficiently

Strong verbal and written communication skills to interact effectively with employees and management

Works well in a team environment, fosters teamwork

Organized and resourceful, maintains good records that can be accessed and reviewed by others

Proficiency in with Microsoft Office Suite - required

Physical Requirements:

Individuals may be required to sit, stand, or walk regularly

Occasionally lift 0-20 pounds

Be accessible to manufacturing floor and office staff and to use required office equipment

Specific vision requirements include reading of written documents and frequent use of computer monitor

What Ardena Offers

Ardena is a science-driven and people-focused employer. Working at Ardena means contributing to pharmaceutical projects that support the availability, safety, and quality of medicines for patients worldwide.

Ardena offers an international working environment where employees are encouraged to develop their expertise, take ownership, and grow their careers across functions and locations.

Benefits and perks at Ardena include:

Competitive salary and tailored benefits package (adjusted per role and location)

Flexible working arrangements and paid annual leave (where applicable, depending on role and site)

International and collaborative work environment across European and US sites

Access to professional development and training programs

Meaningful work on pharmaceutical development projects that advance patient health

A values-driven culture guided by Ardena's CARE principles: Communicative, Accountable, Reliable, and Excellent

How to Apply

Ready to advance your career in pharmaceutical development? through the Ardena Careers website at careers.ardena.com.

Salary Range $65,000 - $75,000

Department

General Operations

Locations

Somerset (New Jersey, US)