Administrative Assistant IV

Position Details

Position Information

Posting date05/04/2026

Closing date

Open Until FilledYes

Position Number1125414

Position TitleAdministrative Assistant IV

Hiring Range Minimum$22.75

Hiring Range Maximum$28.45

Union TypeNot a Union Position

SEIU LevelNot an SEIU Position

FLSA StatusNonExempt

Employment CategoryRegular Full Time

Scheduled Months per Year12

Scheduled Hours per Week40

Schedule

When working in the Office MF 8:00AM5:00PM with flexibility around the Hybrid arrangement. Priorities and other schedule requirements to be further discussed with Hiring Manager.

Location of Position

Lebanon, NH

35 Centerra Parkway, Lebanon NH

Remote Work Eligibility?Hybrid

Is this a term position?No

If yes, length of term in months.NA

Is this a grant funded position?No

Position Purpose

This role provides crossfunctional administrative and logistic support across the Medical and Healthcare Advancement (MHA) team and in support of the missions of the Geisel School of Medicine at Dartmouth College and Dartmouth Health. Coordinates administrative and operational activities that enhance relationship management with donors and prospects, streamline support for gift officers, increase departmental efficiency, and ensure the smooth execution of strategic initiatives. This is a hybrid position with an expectation of periodic on site presence to support donor engagement, senior leadership needs, and team collaboration. The role requires a minimum of two on site workdays per month, with flexibility around scheduling. The role also requires attendance at quarterly in person, all staff meetings and in person Development team meetings held every other month.

Description

Required Qualifications Education and Yrs ExpAssociates plus 3 years' experience or equivalent combination of education and experience

Required Qualifications Skills, Knowledge and Abilities

Skills & Knowledge

Detailoriented in preparing documents, presentations, and donorfacing materials

Indepth knowledge of office procedures and administrative best practices

Demonstrated ability to communicate confidently and professionally with highlevel external stakeholders, including donors, prospects, and their administrative staff, both written and verbal.

Strong judgment and situational awareness when representing leaders or the institution in donorrelated interactions, scheduling, and logistics.

Exceptional organizational and planning skills, with the ability to manage multiple priorities and deadlines

Proficient with Microsoft Outlook, Word, Excel, and donor databases such as The Raiser's Edge or Advance

Excellent communication & interpersonal skills with a strong customer service orientation

Demonstrated initiative, sound judgment, and the ability to work independently and proactively

Ability to maintain confidentiality and handle sensitive donor and institutional information with discretion

Ability to work collaboratively within a team structure and across departments

Strong commitment to a diverse working environment and to serving the needs of a large and diverse community.

Brings a sense of humor, positivity, and professionalism to the workplace.

Education and Experience

Associate degree or the equivalent combination of education and experience.

Three plus years of administrative assistant experience, preferably in a complex, fastpaced environment

Experience coordinating meetings and correspondence involving senior executives, donors, or highnetworth individuals, including working with their assistants or advisors.

Professional experience in environments where relationship management, confidentiality, and tone are critical (e.g., advancement, higher education, nonprofit, healthcare, or executive support roles).

Preferred Qualifications

Experience supporting fundraising professionals, gift officers, or senior leadership in a development, advancement, or nonprofit setting strongly preferred

Bachelor's Degree preferred.

Department Contact for Recruitment InquiriesBrooke Oftedahl

Department Contact Phone Number...

Department Contact for Cover Letter and TitleBrooke Oftedahl, Executive Assistant Medical & Healthcare Advancement

Department Contact's Phone Number...

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check

Employment in this position is contingent upon consent to and successful completion of a preemployment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, nondiscriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?Preferred, but not required