Administrative Assistant

Administrative Assistant

St. Johnsbury School District

ST JOHNSBURY SCHOOL - Saint Johnsbury, Vermont

This job is also posted in St. Johnsbury School District

Job Details

Job ID:5691453

Application Deadline:Posted until filled

Posted:Yesterday

Starting Date:Immediately

Job Description

St. Johnsbury School District is seeking an Administrative Assistant to the Principal. The St. Johnsbury School District (STJSD) serves more than 1,000 students, Pre-K through 8th grade and tuition our high school students to several area public and independent high schools. St. Johnsbury School District has approximately 550 students in Prek to Grade 8 and approximately 200 full-time employees all in one school. We have an excellent outdoor educational space, new playgrounds and a dedicated team with an emphasis on employee wellness. We are located 4 minutes from I-91 at Exit 21.

The Administrative Assistant to the Principal is a non-exempt full time all year long position. The role is responsible for maintaining an efficient, supportive and pleasant office environment for staff and families, together with the Receptionist.

Key Responsibilities

Support the Principals as Administrative Assistant and be the first point of contact for every staff member

Support all calls for both Behavior and Principal

Substitute Coordinator

Assist in planning and facilitating graduation

Oversee student photo scheduling both individual and group photos

Support yearbook advisor

Classroom and student support liaison

Document procurement and retain records for grant purchases according to district procedures

Enter requisitions into accounting system

Track and receive orders according to district procedures and handle incoming packages

Track transportation/Manage the Vehicle sign in and sign out/schedule

School Facebook page/Smore Newsletter

Responsible for report card preparation

Responsible for schoolwide mailings (Welcome back letters, any other bulk school mailing for teachers)

Manage EST processes as needed by principal

Provide backup to the Receptionist as needed

Provide backup when Data Manager/Registrar is out (student attendance)

Other duties as assigned by the Principal

Qualifications

Experience as a secretary in an office setting

High school diploma

Demonstrated ability to manage computerized systems

Attention to details for proofreading and social media

Knowledge of office equipment.

Knowledge, Skills, Abilities

Basic office procedures and workplace etiquette

Clear verbal and written communication

Telephone systems and call handling protocols

Scheduling and calendar management

Common office software (e.g., email, word processing, spreadsheets, Canva)

Recordkeeping and filing systems (physical and digital)

Confidentiality and privacy practices

Organization and attention to detail

Time management and multitasking

Mental Requirements

Sustained attention and concentration, multitasking ability

Problem-solving and judgment

Confidentiality awareness

Social awareness

General Health and Wellness

The position requires the ability to maintain focus in a fast-paced environment, manage competing demands, exercise sound judgment, communicate effectively, and regulate emotional responses during frequent interpersonal interactions. Cognitive endurance, stress tolerance, sustained concentration, emotional and psychological health, mental fatigue, and a sedentary work lifestyle. Must be comfortable working in the public.

Hourly wage is based on years of experience and educational level. Staff get vested in the State Municipal's Pension after 5 years of service. This is year round 260 days, 5 vacation days in the first year of employment, 10 vacation days starting in year two, 5 personal days, 15 sick days, 4 emergency days, 5 bereavement days and professional development as granted. BCBS of Vermont is the health insurance. The employer pays 82% of the BCBS premium plus the first $2200 for single coverage or $4400 for multi-person plan of the out of pocket costs (HRA) plus 100% of prescription costs. Employer pays for single dental coverage, employee's life insurance and employee's long term disability insurance. We have an amazing Employee Wellness program. We also have half-days during in-service of employee wellness with many choices to participate. We have an InvestEAP program, PATH, mental health resources, employee connect, travel connect, Lincoln Wellnesspath, Lifekeys, life insurance and long-term disability insurance all employer paid benefits.

Position Type:Full-Time

Salary:$25.50 to $28 Per Hour