Adjoint(e) administratif(ve) / Administrative Assistant

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate, skilled trades or technology, or youre looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

JLL vous donne les moyens de faconner un avenir plus prometteur.

Chez JLL, nos equipes faconnent l'avenir de l'immobilier afin de creer un monde meilleur en combinant des services de classe mondiale, du conseil strategique et des solutions technologiques pour nos clients. Nous nous engageons a recruter les meilleurs talents et a leur offrir les moyens de s'epanouir, de developper des carrieres significatives et de trouver leur place au sein de notre organisation. Que vous possediez une solide experience en immobilier commercial, dans les metiers specialises ou en technologie, ou que vous souhaitiez transposer votre expertise vers une nouvelle industrie, rejoignez notre equipe pour contribuer ensemble a faconner un avenir prometteur.

Adjoint(e) administratif(ve) JLL

Rejoignez notre equipe passionnee du Centre Eaton de Montreal, Place Montreal Trust & Le 1500 dans un environnement dynamique et en constante evolution, situe au cur du centre-ville de Montreal. En tant qu'adjoint(e) administratif(ve), vous jouerez un role essentiel dans le soutien de nos operations de location specialisee en gerant les demandes des locataires, en coordonnant les visites de proprietes et en assurant des processus administratifs fluides. Ce poste vous offre l'opportunite de contribuer directement au succes des locations de JLL tout en profitant des avantages de notre emplacement central avec acces direct a la station de metro McGill, au REM et a des evenements et activites tout au long de l'annee.

A quoi ressemblera votre quotidien :

• Accueillir et assister les visiteurs au bureau d'administration des proprietes, repondre a leurs questions et leur donner les directives necessaires

• Soutenir l'equipe de location specialisee dans les operations quotidiennes, incluant la preparation des contrats de location, la collecte d'informations sur les locataires et l'organisation des visites

• Repondre avec precision et rapidite aux appels et courriels des locataires potentiels en fournissant des informations detaillees sur les disponibilites, les prix et les conditions de location

• Coordonner et planifier les visites de proprietes en collaboration avec les locataires potentiels et les membres de l'equipe

• Preparer la documentation pour les verifications des antecedents des locataires, incluant les demandes de credit et de references

• Effectuer des taches administratives telles que la gestion des dossiers des locataires, la saisie de donnees et la preparation de rapports

• Collaborer avec les autres departements pour assurer une coordination efficace des activites de location et soutenir les evenements de location specialises

Qualifications requises :

• Diplome d'etudes secondaires ou diplome d'etudes collegiales (DEC) en secretariat ou bureautique

• Cinq annees ou plus d'experience en secretariat ou en administration

• Maitrise requise du francais et de l'anglais* (ecrit et parle) avec de solides competences en redaction d'affaires

• Maitrise de la suite Microsoft Office (Word et Excel) ainsi que d'Office 365

• Capacite demontree a effectuer plusieurs taches simultanement et a gerer diverses responsabilites dans un environnement dynamique

• Solides competences en organisation et en priorisation avec une approche methodique et axee sur les details

• Capacite a performer sous pression et a respecter des delais serres

Qualifications preferees :

• Joueur d'equipe extraverti avec de solides competences interpersonnelles et en communication

• Experience en gestion immobiliere ou en administration de location

• Esprit d'initiative avec des capacites de resolution de problemes

• Orientation service client avec attitude professionnelle

• Adaptabilite aux priorites changeantes dans un environnement de travail dynamique

*Interactions orales et/ou ecrites avec des locataires ou partenaires externes bases a lexterieur du Quebec (par exemple, fournisseurs de services, cabinets davocats, pairs, banquiers, firmes de courtage, firmes danalyse de credit, agences de credits, clientele non-francophone, etc.)

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Administrative Assistant JLL

What this job involves:

Join our passionate team at Centre Eaton de Montreal, Place Montreal Trust & Le 1500 in a dynamic, fast-paced environment located in the heart of downtown Montreal. As an Administrative Assistant, you will play a vital role in supporting our specialty leasing operations by managing tenant inquiries, coordinating property viewings, and ensuring seamless administrative processes. This position offers you the opportunity to contribute directly to JLL's leasing success while enjoying the benefits of our central location with direct access to McGill metro station, REM, and year-round events and activities.

What your day-to-day will look like:

• Greet and assist visitors at the property administration office, answering questions and providing directions to meet their needs

• Support the Specialty Leasing team with daily operations, including preparing rental agreements, gathering tenant information, and organizing property viewings

• Respond accurately and promptly to calls and emails from potential tenants, providing detailed information on availability, pricing, and rental terms

• Coordinate and schedule property visits in collaboration with prospective tenants and team members

• Prepare documentation for tenant background checks, including credit applications and reference requests

• Perform administrative tasks such as tenant file management, data entry, and report preparation

• Collaborate with other departments to ensure effective coordination of leasing activities and support specialized leasing events

Required Qualifications:

• High school diploma or College diploma (DEC) in secretarial studies or office automation

• Five or more years of experience in secretarial work or administration

• Fluency in both French and English (written and spoken)* with strong business writing skills

• Proficiency in Microsoft Office Suite (Word and Excel) and Office 365

• Proven ability to multitask and manage diverse responsibilities in a fast-paced environment

• Strong organizational and prioritization skills with a methodical, detail-oriented approach

• Ability to perform under pressure and meet tight deadlines

• Outgoing team player with strong interpersonal and communication skills

• Experience in property management or leasing administration

• Self-starter with initiative and problem-solving abilities

• Customer service orientation with professional demeanor

• Adaptability to changing priorities in a dynamic work environment

*Oral and/or written interactions with tenants or external partners based outside Quebec (for example, service providers, law firms, peers, bankers, brokerage firms, credit analysis firms, credit agencies, non-French-speaking clients, etc.)

Location:

If this job description resonates with you, we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at HRSCLeaves@jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.