Executive Assistant (VP Support)

City/State Virginia Beach, VA Work Shift First (Days) Overview: Executive Assistant (VP Support) The Executive Assistant serves as a strategic partner to senior leadership, enabling effective decisionmaking and execution by proactively managing priorities, information flow, and operational details. This role optimizes the time and effectiveness of executives through advanced administrative, coordination, and communication support, while exercising discretion and sound judgment in handling sensitive and complex matters. The Executive Assistant acts as a trusted first point of contact and plays an active role in supporting initiatives and projects aligned to executive and departmental goals. This position supports three Vice Presidents. Traits / Attributes / Expectations Strong ability to understand executive goals, priorities, and associated work products Leverages understanding of executive objectives to anticipate needs and proactively address issues Demonstrates initiative and ownership in planning, problemsolving, and followthrough Consumerfirst orientation with a focus on service excellence Effective prioritization and reprioritization in a fastpaced, dynamic environment Exercises sound judgment regarding when to resolve issues independently and when to escalate Consistently reliable with strong attention to detail and followthrough Duties / Responsibilities This job description captures key responsibilities and is not intended to be an exhaustive list. Acts with a high degree of autonomy, exercising independent judgment on priorities, sensitive matters, and stakeholder communications Handles highly confidential and sensitive information with absolute discretion and professionalism Manages complex, multileader calendars with competing priorities, ensuring alignment with strategic objectives Protects executive time by triaging requests, redirecting as appropriate, and aligning meetings to leadership priorities Prepares executives for meetings by developing agendas, briefing materials, decision context, and followup documentation Ensures meeting effectiveness by documenting decisions, tracking action items, and monitoring completion Supports priority initiatives and projects by coordinating stakeholders, tracking milestones, and ensuring followthrough Navigates complex organizational structures to advance work and resolve issues efficiently Prepares and edits executivelevel correspondence, reports, presentations, agendas, meeting notes and other materials to ensure clarity, accuracy, and alignment with executive intent Produces, updates, and provides bestpractice guidance on complex Microsoft Office documents and departmental systems, advising colleagues and contributing to process improvements Gathers, analyzes, and summarizes data to support reports, presentations, and executive decisionmaking Coordinates logistics for meetings and events, including travel, accommodations, venues, and technology, to ensure seamless execution Supports adherence to organizational policies, procedures, and applicable regulations, escalating concerns as appropriate Manages inbound and outbound communications on behalf of executives, addressing inquiries or routing matters based on priority and complexity Initiates and maintains professional interactions with internal and external stakeholders on behalf of senior leaders Welcomes visitors and responds accurately and promptly to a wide range of questions and issues Engages in ongoing professional development to maintain awareness of relevant technology, regulations, and industry best practices Education / Experience High school diploma required; associate's or bachelor's degree preferred Five or more years of experience providing executive or senior leadership support, including multileader support preferred Corporate HR experience strongly preferred Excellent written and verbal communication skills Advanced proficiency in Microsoft Office and collaboration tools (e.g., Outlook, Teams, Word, Excel, PowerPoint) Benefits: Caring For Your Family and Your Career Medical, Dental, Vision plans Adoption, Fertility and Surrogacy Reimbursement up to $10,000 Paid Time Off and Sick Leave Paid Parental & Family Caregiver Leave Emergency Backup Care Long-Term, Short-Term Disability, and Critical Illness plans Life Insurance 401k/403B with Employer Match Tuition Assistance - $5,250/year and discounted educational opportunities through Guild Education Student Debt Pay Down - $10,000 Reimbursement for certifications and free access to complete CEUs and professional development Pet Insurance Legal Resources Plan Colleagues have the opportunity to earn an annual discretionary bonus if established system and employee eligibility criteria is met. Sentara Health is an equal opportunity employer and prides itself on the diversity and inclusiveness of its close to an almost 30,000-member workforce. Diversity, inclusion, and belonging is a guiding principle of the organization to ensure its workforce reflects the communities it serves. In support of our mission to improve health every day, this is a tobacco-free environment. For positions that are available as remote work, Sentara Health employs associates in the following states: Alabama, Delaware, Florida, Georgia, Idaho, Indiana, Kansas, Louisiana, Maine, Maryland, Minnesota, Nebraska, Nevada, New Hampshire, North Carolina, North Dakota, Ohio, Oklahoma, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Utah, Virginia, Washington, West Virginia, Wisconsin, and Wyoming. Sentara Health is a Virginia and Northeastern North Carolina based not-for-profit integrated healthcare provider that has been in business for over 131 years. Offering hundreds of sites of care including 12 hospitals, PACE, home health, hospice, medical groups, imaging services, therapy, outpatient surgery centers, and an 858,000 member health plan. The people of the communities that we serve have nominated Sentara Employer of Choice for over ten years. U.S. News and World Report has recognized Sentara as having the Best Hospitals for 15+ years. Sentara offers professional development and a continued employment philosophy!