Secretary (Washington Catholic - Washington, IN)

Position Summary

The Secretary at Washington Catholic Schools serves as the first point of contact for students, families, and visitors and plays a vital role in the daily operations of the school. This individual supports the administrative team by managing communication, maintaining records, and ensuring a welcoming, organized, and faith-centered environment. The Secretary upholds the mission of Catholic education through professionalism, confidentiality, and service.

Primary Responsibilities

Serve as the primary receptionist, greeting visitors, answering phones, and directing inquiries appropriately

Maintain a welcoming and professional front office environment

Manage attendance records, student sign-in/sign-out, and daily reporting

Handle incoming and outgoing communication, including emails, phone calls, newsletters, and correspondence

Maintain accurate student records and files in accordance with school and diocesan policies

Assist with scheduling appointments, meetings, and school events

Support the Principal and administrative team with clerical and organizational tasks

Coordinate substitute teachers and maintain staff attendance records

Process mail, deliveries, and office supply inventory

Uphold strict confidentiality regarding student, family, and staff information

Provide support for school events, registration, and enrollment processes

Qualifications

High school diploma required; associate's or bachelor's degree preferred

Previous office or school administrative experience preferred

Proficiency in Microsoft Office (Word, Excel, Outlook) and general office technology

Strong organizational, communication, and interpersonal skills

Ability to multitask and prioritize in a fast-paced environment

Professional demeanor with a strong commitment to customer service

Practicing Catholic preferred, with a commitment to supporting the mission of Catholic education

Preferred Skills

Experience with student information systems (e.g., PowerSchool or similar)

Familiarity with diocesan school operations

Ability to manage confidential information with discretion

Strong attention to detail and problem-solving skills