Executive Support Specialist

Summary:

We are seeking a highly organized, proactive, and discreet Executive Support Specialist to assist a business owner in managing daily operations, administrative tasks, and personal responsibilities. This role requires exceptional time management, communication skills, and the ability to anticipate needs in a fast-paced environment.

This position offers up to 24 hours per week, with the possibility of increasing hours in the future.

Essential Duties and Responsibilities:

• Manage and maintain the business owner's calendar, including scheduling meetings, appointments, and travel arrangements.
• Act as a gatekeeper by screening calls, emails, and other communications.
• Coordinate and prepare materials for meetings, presentations, and reports.
• Handle confidential information with professionalism and discretion.
• Assist with project management tasks and follow up on key initiatives.
• Run personal and professional errands as needed.
• Liaise with internal team members on behalf of the business owner, as necessary.
• Organize files, documents, and records for easy access.
• Support event planning, both business-related and personal.
• Anticipate needs and provide solutions to improve efficiency.
• Perform other duties as needed and assigned.