Executive Assistant

CSM Companies, Inc. in Madison is seeking a talented individual for the Executive Assistant position! This position is ideal for an individual with administrative experience, a resourceful self-starter, have excellent attention to detail, and strong communication skills. CSM values their employees and strives to offer opportunities for professional growth.

Responsibilities:

• Assisting the executives, primarily the Chief Financial Officer, of the company
• Responsible for coordinating and booking all travel arrangements for internal and external parties
• Maintaining various calendars, scheduling meetings, preparing agendas and activities
• Answer multi-line telephone and give information to callers, take messages, and transfer calls
• Ordering and maintaining proper inventory of office supplies and office furniture

Primary Duties:

• Routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files
• Greet customers and guests, handle their questions and concerns quickly, efficiently and professionally
• Plans, supervise, and coordinate all meetings and catered functions
• Making copies of correspondence and other materials
• Prepare and send out routine messages and schedules
• Operating various office equipment and systems such as copiers, fax and postage machine, labeling software, and others
• Prepare, send out, and distribute daily mail
• Assist the marketing and accounting departments, including entering driver payroll sheets
• All other duties as assigned