Executive Assistant to the President/CEO

Executive Assistant to the President/CEO

Full Time Regular Full-Time

Professional

Webster, NY, US

Today

Requisition ID: 4500

Salary Range:

$65,000.00 To $70,000.00 Annually

CDS Monarch is a world-class organization that provides opportunities for individuals with intellectual and developmental disabilities to lead independent and fulfilling lives in their community.

At CDS Monarch we value our Employees by offering:

Paid time off for Full and Part Time Employees (including your Birthday!), Vacation time, Personal time and Sick Time Accruals!

Affordable health care coverage including health, dental, vision, starting as low as $10.00/month

We invest in your Health! Get paid to stay healthy through our Employee Wellness Program

403(B) Retirement plans

Tuition Reimbursement

Generous Employee referral program

So much more! to find out more information

Summary:

The Executive Assistant to the President/CEO provides high level administrative support to senior leadership, ensuring efficient day to day operations and acting as a key point of coordination across the organization. This role is responsible for managing and maintaining official records for CDS Life Transitions, CDS Monarch, and the CDS Wolf Foundation, including all program operations and Board of Directors activities. This role supports meetings, prepares documentation, and handles confidential information with discretion.

Essential Job Functions:

Directly coordinate all Board of Directors meetings and activities for CDS Life Transitions, CDS Monarch, and the Wolf Foundation.

Coordinate and support Board of Directors meetings, including developing agendas, preparing materials, and recording minutes.

Coordinate, prepare, and document executive-level meetings such as the CDSLT Scorecard Review, Executive Staff Meetings, Leadership Team Meetings, and other sessions as requested

Manage CEO credit card reconciliation by tracking receipts and processing monthly statements in TravelBank.

Perform and maintain all administrative record keeping functions required to support agency operations.

Provide phone coverage and assist with calls to the Executive Office.

Maintain strict confidentiality of all sensitive information.

Collect, scan, and process incoming mail.

Perform additional duties relevant to the role as assigned.

Knowledge, Skills, and Abilities

Strong organizational, time management, and multitasking skills.

Excellent written and verbal communication abilities.

Ability to capture and type detailed and professional meeting notes within 2 business days of meetings.

Excellent typing skills with 50 WPM plus computer skills

Proficiency with office software and productivity tools.

Ability to maintain confidentiality and exercise sound judgment.

Professional demeanor and strong interpersonal skills.

Education and Experience:

Associates degree in Business Administration, Office Management, communications or a related field (minimum)

Bachelor's Degree preferred, especially for roles supporting c-suite executives

Equivalent work experience may be accepted in place of formal education.

Physical Requirements/Working Conditions:

Sedentary working environment

Ability to work independently

Corporate Qualifications/Expectations:

Must meet applicable Vehicle Operator Requirements.

Adhere to all CDS Life Transitions, Inc. and affiliates policies and procedures.

Adhere to the Agency Mission, Vision, Shared Values, and Customer Service Standards.

Attend mandatory education and training modules as scheduled; obtain and maintain required certifications.

Maintain all required certifications/training by State regulations and CDS policy

Act as a professional representative of CDS Life Transitions, Inc. and affiliates in regards to appearance, behavior, temperament, communication, language, and dress.

The listed salary range represents the organization's good faith and reasonable estimate of the range of possible compensation at the time of posting. The offered salary will be determined by: Applicant qualifications and experience, education, position specific licensing/training and departmental budgets.

CDS Life Transitions is committed to equal employment opportunity. We recruit, employ, train, compensate, and promote without regard to race, religion, color, national origin, age, sex, disability, protected veteran status, or any other basis protected by applicable federal, state, or local law. CDS Life Transitions will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business.