Administrator - Fleet

PURPOSE SUMMARY . To perform professional level support, supervision of assigned staff, and administrative/technical duties for the Fleet Department.

ESSENTIAL DUTIES . (A position may not include all of the duties listed, nor do the listed examples include all of the duties which may be found in a position of the class. An individual must be able to perform the essential functions listed below and a reasonable accommodation may be made available to qualified individuals with disabilities to perform the essential functions of the job).

Manage all fuel cards and pin numbers

a. Issue and monitor fuel pin numbers, fuel cards

b. Monitor and analyze fuel card usage

c. Prepare reports and graphs as required d. Monitor fuel budget

Perform and prepare monthly billing for our customer departments

a. Billing for repairs, towing, fuel usage, and preventive maintenance

b. Oversee County car rental and billing

c. Assist customers with understanding billing and changes

d. Assist in overseeing motor pool

e. Back up to Administrative Assistant when necessary

Oversee Fleet software, assist with GPS program

a. Update software as required

b. Assign passwords and fields

c. Process new vehicles including registering and licensing

d. Assist in overseeing GPS program

e. Assist with auctions, obtaining titles, and disposal of vehicles

Monitors budget and expenditures

a. Prepares and reviews agenda items

b. Reviews budget changes and accounting activities

c. Prepare ad-hoc reports for Fleet and customers (e.g. fuel usage, miles traveled, and maintenance records)

d. Monitor and update Fleet Departments website

e. Create requisitions and monitors purchase orders

f. Responsible for Fleet Department credit card

Compile data and perform analysis and research involved in preparation of the vehicle replacement plan.

a. Establish schedules and methods for vehicle and equipment replacement

b. Assist with the preparation of the vehicle replacement budget

c. Assist with ordering, vehicle specifications, and receiving new vehicles and equipment

d. Registers and obtains titles for the new vehicles

Supervision

a. Supervises Parts Room personnel and operations

b. Plans, assigns, and directs work, resolves day-to-day problems; establishes goals, timelines and schedules; provides feedback to Fleet Manager

c. Counsels, advises, and if necessary, disciplines employees in accordance with County policies, procedures, and regulations

d. Administers personnel regulations; interviews and recommends for hire; and conducts performance reviews

e. Back up to Fleet Manager as necessary

Prepares various reports and statistical analysis on operations and maintenance activities

a. Track and analyze long and short term leases

b. Research and analyze operations, work flow, and work quality

c. Provide statistical analysis of fleet practices and methods

d. Research and analyze technical transactions and operations to resolve questions and validate data

ADDITIONAL DUTIES. Perform other related duties as assigned

QUALIFICATIONS.

A. Education. Bachelor's degree in Public or Business Administration or related field.

B. Experience. Three (3) years experience in fiscal, administrative, operations or management analysis. One (1) year of supervisory experience is preferred. One (1) year of experience in the Public Sector is preferred.

C. Experience/Education substitution. In accordance with County Policy

D. Licenses/Certifications. Must have a valid unrestricted driver's license.

E. Other (e.g., post-offer medical exam, polygraph, background check, driver's license record, etc.). Background check and driver's license record

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED BY THE POSITION.

Knowledge such as would be acquired through a pertinent baccalaureate education program or its equivalent in experience, training and/or independent study of basic principles, concepts, and methodology of a professional or administrative occupation; and skill in applying this knowledge in carrying out elementary assignments, operations or procedures.

Skill in analyzing problems, identifying solutions and recommending techniques for resolution of issues; preparing complete, comprehensive and accurate reports; reading, understanding and applying relevant rules, codes, and other governing regulations; evaluating procedures for efficient and cost effective management of resources, using initiative and independent judgment within established guidelines.

Ability to prioritize multiple tasks, projects and demands; communicate effectively in verbal and written forms, establish and maintain effective working relations.