Facilities Coordinator/Administrative Assistant

HGV Now Offers Day One Team Member Benefits!

Heres why you will love It here:

• Day 1 Benefit Eligibility: Excellent health care options, including medical, dental, and vision
• Recognition Programs and Rewards
• Travel Discounts Program
• Outstanding Paid Vacation Program and Paid Sick Days
• Employee Assistance Program that supports your physical and mental wellbeing
• 401(k) program with company match
• Tuition reimbursement programs
• Employee Stock purchase program
• Numerous learning and advancement opportunities
• And more!

The Wilderness Club at Big Cedar is excited to offer the opportunity to join the elite team of Hilton Grand Vacations as a Facilities Coordinator/Administrative Assistant. This resort is one of a kind and host to 445 units from Presidential lodge suites, to cozy comfortable cabins on the amazing Table Rock Lake. We are building a team centered on excellence and providing exceptional vacations for our guests and owners. Our resort offers numerous opportunities for growth and development within every facet of the hospitality industry. This resort is the perfect place to come join a group of professionals who care not just about their product and service but each other. We look forward to having you on the winning team.

Hilton Grand Vacations is a leader in the vacation ownership industry, operating with an unwavering commitment to innovation, quality, and continued growth. At the core of our companys success are our Team Members. The foundation of our way of life has been about making memorable experiences and a positive impact within our industry and the communities in which we live and thrive.

• Prepares purchase orders by verifying specifications and prices.
• Monitor the status of open purchase orders to ensure on-time delivery of materials, including timely resolution, communication, and mitigation of potential issues.
• Expedite and defer orders as required based on schedule/inventory changes
• Manage and resolve issues regarding PO to invoice discrepancies, returns and quality issues with suppliers and internal departments for categories managed
• Verifies receipt of items by comparing items received to items ordered; resolves shipment in order with suppliers.
• Prepares and submit RPRs for projects
• Authorizes payment for purchases by forwarding receiving documentation.
• May be required to do other duties and special projects as assigned by your leader.

• High school/GED
• Previous experience in the shipping/receiving/facilities department.
• Excellent written, verbal and organizational skills
• Ability to deal with multiple tasks and work independently.
• Proficient in Microsoft Office program, specifically Word and Excel.
• Previous knowledge and experience in Coupa or similar purchasing/procurement systems
• Previous knowledge and experience in Asgard or similar maintenance/inventory control systems
• Ability to lift a minimum of 50 pounds.

Schedule: Monday-Friday, some weekends as needed

Extraordinary People, Exceptional Benefits on Day One

Benefits start on your first day of work with no waiting period!

Hilton Grand Vacations is committed to putting people first. Thats why our benefits plan starts when you do. But thats just the beginning of the exceptional opportunities we offer to extraordinary people who join our U.S. team.

Eligibility: All U.S. hourly Team Members not represented by a labor organization or subject to collective bargaining agreement

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

• Prepares purchase orders by verifying specifications and prices.
• Monitor the status of open purchase orders to ensure on-time delivery of materials, including timely resolution, communication, and mitigation of potential issues.
• Expedite and defer orders as required based on schedule/inventory changes
• Manage and resolve issues regarding PO to invoice discrepancies, returns and quality issues with suppliers and internal departments for categories managed
• Verifies receipt of items by comparing items received to items ordered; resolves shipment in order with suppliers.
• Prepares and submit RPRs for projects
• Authorizes payment for purchases by forwarding receiving documentation.
• May be required to do other duties and special projects as assigned by your leader.

• High school/GED
• Previous experience in the shipping/receiving/facilities department.
• Excellent written, verbal and organizational skills
• Ability to deal with multiple tasks and work independently.
• Proficient in Microsoft Office program, specifically Word and Excel.
• Previous knowledge and experience in Coupa or similar purchasing/procurement systems
• Previous knowledge and experience in Asgard or similar maintenance/inventory control systems
• Ability to lift a minimum of 50 pounds.