Administrative Assistant - Activities Department - Fall 2026

Administrative Assistant - Activities Department - Fall 2026 - (217 days, 8 hrs/day)

JobID: 18828

Position Type:

Administrative Assistant/Clerical/Administrative Assistant

Date Posted:

4/15/2026

Location:

Elk River High School

Date Available:

Fall 2026

Closing Date:

04/22/2026

Description: The Activities Administrative Assistant provides secretarial support to the Activities Director, principals, head coaches, and advisors; prepares reports and maintains budget records, payroll and cash receipts; processes invoices and purchase orders; and assists students, parents, coaches, and others in a manner which assures the school or department office will function effectively and properly.

Job Summary:

1.) Provides secretarial support to the Activities Director, principals, head coaches/advisor's in maintaining budgets, including: ordering supplies, processing payments of purchase orders and invoices and purchase cards, recording revenues and expenditures, making bank deposits, and preparing monthly and quarterly budget reports, etc., so that budget records are accurate and up-to-date and are within established budgetary limitations.

2.) Provides secretarial support services to the Activities Director, principals, head coaches/advisor's, including: typing letters, forms, and bulletins; preparing/updating websites, newsletters, and reports; taking meeting minutes; making appointments; accurately tracking officials/bus times/game workers; accurately tracking student eligibility status; maintaining files and records; operating and maintaining office equipment; and issuing student passes. May sell, take and/or tally tickets for various school events.

3.) Collects, verifies, and reports hourly payrolls of game workers.

4.) Perform activities such as answering telephone calls, greeting visitors, taking messages, and responding to students, coaches/advisor's, parents, and others' questions and inquiries so that effective school or department communications, and office operations, are established and maintained.

5.) Compile data and prepare appropriate state and year-end reports, i.e., state department, attendance, The Minnesota State High School League and other school district reports, so that reports are prepared and submitted in an accurate and timely manner.

6.) Prepare school Activities registration and scheduling materials, and assist the Activities Director, coaches/advisor's, and students in registration procedures, so that activities proceed in an optimum manner. Organizes registration and registers students over the summer and updates the student information system.

7.) Provides support to the Activities Director, principals, and head coaches/advisor's in coordinating building activities such as preparing building activity schedules, communicating custodial needs, and making building activity arrangements so that building activities are effectively coordinated and implemented.

8.) Work with other office staff in maintaining records and files, i.e., health records, cumulative folders, permanent records, and enrollment cards, so that records are accurate and up-to-date.

9.) Oversee the organization and updating of trophy cases.

10.) Performs other job-related duties.

Essential Skills:

Deductive reasoning

Problem solving

Oral comprehension

Written comprehension

Multitasking

Maintain and establish effective working relationships

Work independently with minimal supervision

Qualifications:

High school degree, GED, or equivalent.

The hiring manager reserves the right to request a skills test prior to hire.

One to three years of clerical/secretarial training or experience.

Organizational skills including filing and knowledge of office equipment.

Willingness to accept and follow direction.

Ability to work independently with minimum supervision.

Good telephone skills.

Receptionist skills.

Bookkeeping skills.

Ability to work overtime including evenings, weekends and holidays.

Application Procedure:

online

Starting Wage: $23.26 per hour

Studies have shown that some people are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We would encourage you to apply, even if you don't believe you meet every one of our qualifications described.

Equity is one of ISD728's core values and is essential to our goal of putting children first to ensure college and career readiness. A diverse workforce fuels innovation and allows us to better understand, communicate with, and educate our students. ISD728 will not deny anyone the opportunity for training or employment because of sex, race, religion, color, creed, national origin, marital status, age, sexual preference, disability, or status with regard to public assistance.