Records Clerk - BLET

Performs a variety of moderately complex administrative and secretarial tasks which may include responding to phone and in person inquiries, typing, monitoring budget, entering information into computer, maintaining calendar, making travel arrangements and scheduling appointments to assist the head of a major administrative unit.

1. Provides detailed information requiring interpretation of guidelines regarding department's programs and policies; responds to inquiries by phone or in person; researches and resolves problems and complaints.

2. Assists with budgets and procurement.

3. Reviews and processes P-Cards, requisitions orders and invoices; ensures that content is accurate and conforms to current policy.

4. Monitors the activity of the department to ensure all forms and reports are completed by deadline; assist in completing forms and reports to include assisting with pre and post-delivery requirements.

5. Assists and provides support with special events and provides clerical support for committees, special projects, and task forces.

6. Manage training documents such as student records, instructor certifications, vehicle maintenance, equipment, weapons and ammunition requirements.

7. Reviews and responds to in-coming correspondence; types and proofs correspondence, reports, and exams; assists in preparing comprehensive reports.

8. Processes timesheets, invoices, forms and information; enters information into computer system.

9. May create, review and update units files; may purge inactive files; may maintain units computerized databases and other documents to obtain information to respond to requests (i.e. Attendance keeping and Room Scheduling); receive data and information to check for accuracy; may enter information into computer system

10. Schedule preliminary student interviews and collect documents for admission.

11. Performs various administrative tasks including maintaining calendar, scheduling appointments, making travel arrangements and preparing authorization for reimbursement, and arranging meetings.

Minimum Requirements:

Requires High School diploma or GED and completion of a minimum of one course beyond high school related to office or administrative support skills, advanced Microsoft Office skills to include word processing, spreadsheets, databases, graphics, web page development and 3 years of experience in an office environment.

Preferred Requirements:

One (1) year of experience in Public Safety

Knowledge, Skills, Abilities and Worker Characteristics:

Knowledge of budgets

Knowledge of computer and office applications

Writing and proofreading skills

Research skills

Ability to work with the public and individuals from diverse backgrounds

Working Conditions:

Typical office environment; infrequently lifting and carrying items up to 10 lbs.; infrequently twisting or bending at the waist or reaching overhead; infrequently traveling between buildings on campus or to other campuses; frequently listening to and talking with students, faculty and other staff members either in person or by telephone; frequently sitting at a desk or workstation using a computer display, keyboard, and mouse.