Administrative Specialist III - Circuit Clerk

Administrative Specialist III - Circuit Clerk

Starting Salary: $20.1534/hour

Position Schedule: Monday - Friday, 8:00am - 4:30pm; occasional overtime may be required

Location: Bloomington, IL

Position Summary

Under general supervision performs a variety of responsible tasks involved in providing clerical support to court users. Duties include but are not limited to reviewing/processing electronically filed court documents; maintaining records in filing systems databases or spreadsheets; answering a variety of inquiries by telephone or in person. Duties/assignments are performed within established parameters and require the application of established rules and regulations. Work is reviewed by a supervisor periodically for the quality efficiency and effectiveness of work performed.

Essential Duties and Responsibilities

• Reviews/processes electronically filed court documents
• Establishes compiles maintains and retrieves specialty computer and/or hard copy files or records; takes appropriate actions related to files and re-files as needed
• Data entry
• Interacts in person and by telephone with the public, attorneys, county staff, and staff of other jurisdictions
• Assists self-represented litigants with electronic filing
• Pulls court dockets Files paper documents
• Processes copy requests
• Performs calculations, receipt money
• Performs related work as assigned
• Regular and prompt attendance

Knowledge Skills and Abilities

• Knowledge of English composition spelling and grammar
• Ability to understand and follow oral and written instructions
• Ability to communicate effectively both orally and in writing
• Ability to interact with the public and provide information in a polite and efficient manner both in person and on the telephone
• Ability to learn rules and procedures and to apply them correctly in varying circumstances Ability to work with and maintain confidential information
• Ability to multi-task
• Skill in alphabetical and/or numerical filing
• Skill in keyboarding approximately 45 words per minute
• Ability to quickly and accurately make mathematical calculations
• Legible handwriting
• Knowledge of and experience with MS Office (Microsoft Word Excel Outlook)

Required Qualifications

• High school graduation or possession of a GED Certificate including or supplemented with course work in general clerical or office procedures; Experience (1 - 2 years) in a general clerical or customer service work related to the functions of the position OR any equivalent combination of education and experience that would provide the above noted knowledge skills and abilities.
• Proficiency in MS Office.
• The successful candidate must be able to work well with a variety of individuals; have exceptional organizational skills; be detailed oriented; be capable of working independently and meeting deadlines; be self-motivated; able to work with confidential information in an environment of security and trust.

Pre-employment Testing

• May be required to complete the Circuit Clerk's Clerical Exam and keyboarding test
• Must pass a pre-employment background investigation

Physical Attributes/Demands

Sit for extended periods of time. The employee is required to walk or move up to 200 feet from primary desk. The employee is occasionally required to stand, and stoop kneel or crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision.

Work Environment

General indoor office environment. Operation of personal computer phone copier scanner and other general office equipment required on a frequent basis.

Benefits Package

McLean County offers a comprehensive benefits package including:

• Medical, Dental and Vision Insurance
• Medical Member Rewards Program
• Health Savings Account (HSA)
• Flex Spending Account (FSA)
• Dependent Spending Account (DSA)
• Supplemental Insurance: Life, Critical Illness and Accident
• County provided Life Insurance
• Illinois Municipal Retirement Fund (IMRF Pension)
• Paid time off: vacation days, personal days, sick days, holidays
• Identity Protection
• Charitable Giving
• Employee Assistance Program
• Full salary range: $20.1534 - $31.2379 per hour

About McLean County Government

McLean County Government takes pride in serving our dynamic and fast-growing community. We provide a wide range of services, including public safety, criminal justice, road and bridge maintenance, animal safety and adoptions, vital records management, personal health services, food safety inspections, and park management. Our dedicated team of over 800 employees work across 25 departments to ensure the well-being and growth of our community.

To learn more about McLean County Government and career opportunities, please visit .

How to Apply

Join Us in Making a Difference! Click "Apply" at the bottom of this post.

• If applying through a third-party job board, please fill out an application via McLean County Government's Job Board located at

Confidentiality of your application is maintained upon request.

The selection of an individual for this position is at the sole discretion of the McLean County Circuit Clerk.

McLean County Government is proud to be an Equal Opportunity Employer.

Exempt : No

Type : FT Employee

Department : Circuit Clerk

Location : DEFAULT