Administrative Assistant

Bard College seeks a full-time Administrative Assistant in the Office of Development. This position is responsible for managing administrative support for a busy office and reports directly to the Senior Director of Development. This is a year-round, on-site position.

About Bard: Bard Colleges main campus is in Annandale-on-Hudson, N.Y., with 1,900 undergraduate students; the College also includes multiple graduate programs. The 1,000-acre campus sits along the Hudson River and offers the Fisher Performing Arts Center, and Hessel Museum of Art, and is the home of the Bard Prison Initiative, the largest college-degree-granting prison education program in the U.S. The Bard Network also includes several Bard High School Early Colleges across the country as well as international campuses and partnerships. The Bard Network is complex and demonstrates Bards priorities well in addition to the Colleges emphasis on civic engagement. Bard College is a private institution working in the public interest. Bard faculty and staff lead their students by example, building upon the existing network of boundary-breaking programs focused on rethinking who can and should be included in a liberal arts education.

Duties

• Serves as Administrative Assistant to the Senior Staff of the Office of Development, setting appointments, managing travel arrangements, taking meeting notes, tracking department budget, and submitting expenses
• Responsible for greeting visitors to the Anne Cox Chambers Alumni/ae Center and maintaining the front desk phone and reception desk coverage
• Drafts letters and communications on behalf of the Vice President of Development and Senior Director of Development as directed
• Provides project support for Development events as assigned, including but not limited to Reunion/Commencement (Memorial Day weekend), Family Alumni/ae Weekend (End of October) and the annual Holiday Party (Early Dec)
• Serves as a data integrity steward, preforming routine record updates and other administrative activities to maintain data quality and constituent files in the Bards Slate development database
• Supervises work-study students (2-3) and manages student timesheets
• Is back-up for Executive Assistant to Vice President of Development
• Coordinates development staff meeting notes/slides/presentations
• Other duties as assigned by supervisor

Required Qualifications

• Ability to work in a fast-paced setting with acute attention to detail
• Ability to manage multiple projects independently
• Proven ability to work with sensitive and confidential information
• Excellent computer skills including Word, Excel, G-Suite
• CRM experience (e.g. Salesforce, Blackbaud, Workday, Slate, or other) or proven ability to proactively learn and use new technologies
• Available to work some weekend and evening hours throughout the year
• Available to work for major Bard events as needed, Arrival Day (Aug), Family and Alumni/ae Weekend (Oct), Bard Holiday Party (Dec), and Commencement (May)
• Must be able to build relationships with and support an alumnx and student body that is broadly diverse with regard to race, ethnicity, socioeconomic status, gender, gender identity, nationality, sexual orientation, and religion

Preferred Qualifications

• Familiarity with web technologies, HTML, CSS, Java
• Willingness to learn technology and software procedures

Physical Requirements

• Must be able to sit for extended periods of time and work in a standard office environment