Food Service Secretary

Nine (9) Month Position

Evaluated By: Director of Food Service

Job Summary

Responsible for keeping accurate records for Food Service employees; responsible for all aspects of accounting and generating reports

Employment Requirements

• High School diploma or equivalent
• Technology skills: Microsoft Word, Excel, Outlook, and New World Systems
• Excellent oral and written communication skills
• Excellent customer service skills, ability to resolve problems with internal and external customers
• Experience with Free and Reduced Lunch applications

Classified Employee Confidentiality Statement

As an employee of the Huntington County Community School Corporation, some job duties may involve access to information/records that are considered confidential. Employees of the school corporation respect the confidentiality of the student and follow procedures to protect privacy.

Secondary (cross trained with 12 month secretary) Job Duties

• Monitor and assist with all Food Service employee records
• Process and verify Food Service invoices and new purchases (Gordon Food Service invoices to be processed within 10 days of invoice for discount)
• Maintain sub list
• Update Food Service website as needed
• Distribute communications regarding Free and Reduced applications within the first week of July
• Update Direct Certification students via State download a minimum of 4 times per year
• Handle the Verification Process of Free and Reduced applications which start October 1 and ends November 15 of each year; reports results of the verification are due by middle of December of same year

Essential Job Duties

• Prepare state reports including reimbursement claims monthly and financial reports on a monthly basis
• Balance cash and make deposits daily at the high school
• Balance revenue with Corporation Treasurer
• Assist with coordinating cashier subs and openings as needed.
• Maintain POS alerts
• Review negative lunch accounts and take appropriate actions.
• Type documents/bills as requested by Director
• Training of cashiers
• Maintain communications of Horizon Software
• Maintain menus/a la carte items within the Horizon POS cashier stations
• Maintain all recipes/CN labels / production sheets / carb sheets
• Maintain menu updates and new product items.
• Completes Cashier Audits for all schools within HCCSC by February 1st
• Assists with communication and organization of the Summer Feeding Program
• Maintains POS records for all schools
• Completes all Safe School Training assigned
• Maintains all aspects of the Classified Employee Handbook
• Performs all other responsibilities as assigned by the Food Service Director

Essential Cognitive Factors

• Plan, organize, and schedule priorities to meet deadlines
• Uses independent judgment and initiative in making sound decisions and in developing solutions to problems
• Discreetly handle confidential and politically sensitive matters
• Make independent decisions in accordance with established policies and procedures
• Tactfully and courteously respond to requests and inquiries/complaints from the general public and staff
• Communicate clearly and concisely, both orally and in writing
• Establish and maintain effective working relationships with students, staff and the community

Physical Factors

(Occasionally = 0-2.5 hrs./day; Frequently = 2.5-5.5 hrs./day; Constantly = 5.5+ hrs./day)

• Sitting/standing - constantly
• Stooping/kneeling/crouching - occasionally
• Hearing and speaking clearly - constantly
• Lifting (up to 30 lbs.) - occasionally

The Huntington County Community School Corporation assures Equal Employment Opportunities for job candidates and employees. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, management and administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position.

Four (4) Paid Holidays per year