Administration - Project Administrator

The Opportunity:

MCW is looking for a dynamic Project Assistant to join our Winnipeg office who thrives in a fast-paced environment and loves making a difference behind the scenes. If you’re ready to be the go-to person for efficiency, coordination and support this is your chance to shine!

Position: Project Assistant

Location: Winnipeg, Manitoba

Responsibilities: The responsibilities of this position include but not are limited to the following:

• Assist the Marketing department in the preparation of fee proposals, maintaining marketing directories and material preparation.
• Prepare proposals, organize personnel CVs, previous project profiles and technical narratives.
• Assist with Project accounting including processing of progress payments and reviewing contracted commitments.
• Assist with and coordinate shop drawing reviews utilizing MCW internal processes
• Assist with progress claims and contract documents required for execution of engineering projects as the Prime Consultant.
• Process correspondence in the form of memos, specifications, letters, reports, etc.
• Perform backup functions for other administrative staff during vacation or other absences to ensure that administrative support is provided on an ongoing basis.
• Develop clear and persuasive proposal content (written and visual) that is technically correct and clearly conveys the proposal strategy.
• Assist the subject matter experts with material development by assisting in gathering and sorting information, determining the most logical flow of material and editing and formatting the final document.
• Ensure adherence to RFQ/RFP requirements, requests for information as well as unsolicited and informal proposals.
• Research and review new project opportunities using relevant websites and literature
• Overtime as required and authorized by your manager
• Management of shop drawings database and transmittal

Qualifications, Experience and Education:

• 3-5 years of office experience. At least three (3) years of related experience in a related role such as an office administrator, office manager, project coordinator, or executive assistant as required.
• Post-secondary education as a Generalist in Business Administration certificate program or Office Administration Program or related discipline is preferred but not required.

Required Skills:

• Excellent interpersonal skills with the ability to quickly develop positive business relationships with management, coworkers, and external contacts.
• Must possess strong technical skills with Microsoft Office Suite including Word, Excel, PowerPoint, Bluebeam, data bases, and Outlook at an intermediate level.
• Experience with MS Office project or another document management/repository would be an asset.
• Demonstrated ability to maintain confidentiality relating to activities involving duties of this position.
• Displays flexibility in order to respond to various administrative requests.
• Ability to adhere to task-related procedures and standards and demonstrate flexibility in handling heavy workload.
• Excellent communication and organizational skills.
• A professional, enthusiastic attitude with a can-do attitude is a must!

Benefits of working at MCW:

• The opportunity to work on significant, innovative, and sustainable projects.
• Career development opportunities, including mentorship and training.
• Collaboration with team members across Canada
• Comprehensive health and dental benefits
• RRSP matching
• Professional development fees covered.