Receptionist/Precinct Supply Clerk

Job Purpose

This position serves as general receptionist for the Board of Elections Office and is responsible for Coordinating supplies to the various precincts during elections. Assists the Voter Registration Coordinator in performing detailed oriented work in maintaining voter registrations on the State Voter Registration System (SEIMS). Performs general clerical work, provides reception duties, greets visitors and assists in the holding of all elections in the county.

Responsibilities

An employee in this class performs work requiring the applications of the Election Laws of North Carolina and office policies and regulations. Work is performed in accordance with North Carolina Election Laws and departmental policies, but it requires the making of independent decisions and the use of judgment in applying procedures within the limits of established work methods. Employee must have the ability to meet rigorous time mandates. Work is performed under the supervision of the Director of Elections and is evaluated through periodic conferences and the accuracy of work performed.

Position requires additional work hours (including Saturdays and Sundays) for eight to ten weeks per election. Additional hours are compensated through compensatory time off. Otherwise, the position is a Monday - Friday 8:00 a.m. - 5:00 p.m. position.

Prepares precinct supplies for distribution and coordinates supply distribution to the precincts.

Responsible for maintaining and inventory of precinct supplies.

Assists in Early Voting preparation, set up and tearing down of Early Voting sites.

Assists in staffing county precincts and Early Voting sites with the appropriate number of Chief Judges, Judges and Assistants.

Assists in coordinating and maintaining the training work schedules for Chief Judges, Judges, Assistants and Early Voting workers.

Assists Voter Registration Coordinator in management of voter registration records including registering individuals to vote; address, name and party affiliation changes; removes names of individuals from registration books under required guidelines and assist with mandatory mailings.

Attends and participates in instructional training for precinct personnel; provides assistance in completing necessary forms, etc.

Reviews mail-in and agency-based registrations for completeness and accuracy; sends electors a request for additional information or corrections.

Types various forms, letters, reports, etc. regarding election matters and general office documents.

Provides assistance in accepting applications and ballots for absentee voting.

Assists in answering telephone and providing information and assistance to the general public regarding election matters.

Performs related work as required.

Qualifications

Graduation from high school and demonstrated possession of knowledge, skills and abilities gained through at least four years of office assistant/secretarial experience; or completion of a two-year secretarial science or business administration program with two years of experience as described above; or an equivalent combination of training and experience.

Must possess valid North Carolina driver's license.

Applicant is required to have or obtain within six months a North Carolina Notary Commission.

Skills & Abilities

General knowledge of the election laws of the State of North Carolina. General knowledge of procedures and regulations established by the State Board of Elections.

Exceptional organizational skills required.

Extensive experience with Windows XP, Microsoft Word and Excel. Knowledge of general office procedures and equipment. Knowledge of basic office accounting, record keeping and business practices. Ability to type accurately.

Excellent communications and customer service skills. Ability to communicate effectively in person and by telephone, including public speaking. Ability to follow oral and written instructions and procedures.

Working knowledge of the County as to location of towns, townships, and voting precincts.

Ability to place records, reports and files into a proper sequence based on established format.

Ability to lift, carry, push and pull up to 50 lbs.

Ability to stand, walk, stoop and lift for long periods of time.

Health Insurance - Full-time employees are eligible for medical/health (Cigna Insurance) benefits upon the 1st of the month following the 30-day waiting period. Changes to elections can then be made during the annual open enrollment period, usually in the fall, or within 30 days of a qualified life event (marriage, divorce, birth or adoption of a child, change in child's dependent status, death of a spouse or other dependent and other change in employment status).

Alamance County Government currently offers three plans of medical/pharmacy benefit options including a COPAY Plan 70, COPAY Plan 80 and a QHDHP with HSA.

Dental Benefit - Alamance County offers one dental insurance (Delta Dental) plan for FT employees. The plan, if elected, would be effective the first of the month following 30 days of FT employment. Coverage must be elected within your first 30 days of FT employment or upon a qualifying event.

Vision Insurance - A voluntary vision program (Superior Vision) is available to FT employees. The current PPO style plan allows employees to seek treatment and hardware from any vision care provider of their choice. The plan, if elected, would be effective the first of the month following 30 days of FT employment. Coverage must be elected within your first 30 days of FT employment or upon a qualifying event.

Voluntary Benefits: Alamance County Government provides a variety of voluntary health related benefits (Voya) to allow employees to purchase protection from what life may bring. A sampling of voluntary benefits includes Flexible Spending Accounts with dependent care opportunities, Health Saving Account with an employer contribution, Short Term Disability, Long Term Disability, Cancer Protection Plan, Group Critical Care Insurance and more.

Death Benefit - Alamance County Government has elected to contribute towards a Death Benefit associated with the Retirement System for all employees that are contributing Retirement System members. Once an employee has met at least one (1) year as a contributing member to the retirement system, the employee will have a benefit payable to their beneficiary of no less than $25,000 and no more than $50,000 based on the employee's salary. Benefit is payable if the employee is actively working and has not reached 70 years of age.

Life Insurance - Basic term life insurance is the amount of one times the annual salary (no greater than $70,000) is provided for all FT employees. Additional coverage is available for purchase through payroll deductions for employee and eligible dependents.

Retirement Benefits - Membership in the NC Local Government Employees Retirement System (NCLGERS) is a requirement for all full-time and regular part-time employees (working more than 1,000 hours annually). Employees contribute six percent (6%) of their annual compensation before it is taxed. If you leave the County service before retirement, you may withdraw your retirement contributions or elect to freeze your contributions in anticipation of future local government employment. If you have at least five (5) years of service, you are considered 100% vested in NCLGERS. Alamance County will be contributing a percentage as required by NCLEGRS on your behalf as well.

Time Off Accruals:

Vacation Time - All Alamance County full time employees immediately earn a bank of vacation hours that can be used after 6 months of employment (exhausting their probationary period). Vacation time accrues based on the full-time hire date (most recent hire date is used in the case of rehires). Employees with a hire date before the 15th of the month will receive vacation credit for that month; otherwise, time will not be earned. Time will be contributed to the employee's time off bank on the 15th of the month based on a monthly proration of the schedule below.

Years of Service - Days of Vacation Annually

0-4 years of service 10 days equivalent to 80 hours

5-9 years of service 13 days equivalent to 104 hours

10-14 years of service 16 days equivalent to 128 hours

15-19 years of service 21 days equivalent to 168 hours

20 years or more 25 days equivalent to 200 hours

Sick Time - All Alamance County full-time employees will earn a bank of sick hours to be used when they are away from work for instances related to their own illness or the illness of an immediate family member, death of an immediate family member or when they (or an immediate family member) need to attend a health-related appointment. All County employees earn 12 days of sick leave per year with an earnings of 8 hours per month if employed on or before the 15th of the month.

County Observed Holidays - Alamance County will observe the State of North Carolina Holiday Schedule. Holidays will include the following and will be paid at 8 hours holiday pay. Exceptions have been made for certain departments given the nature of the services provided.

Wellness Benefits & Programming:

Employee Assistance Program: There are times when everyone needs a little help or advice. The confidential Employee Assistance Program (EAP) through a local provider can help you with things like stress, anxiety, depression, chemical dependency, relationship issues, legal issues, parenting questions, financial counseling and dependent care resources. Best of all it's free for County employees and available for your household to utilize. Utilization of the EAP is completely confidential and participation isn't recorded.

Help is available 24/7/365 by telephone.

Alamance County Employee Health Center opperated by Everside Health: Available to employees and spouses who are covered under the Alamance County Insurance Plan and their covered dependents, 18 years of age and older. Retired employees under age 65 are also eligible to use the clinic. Depending on insurance coverage elected, care at the clinic ranges from free to a fair market value cost.

Services Available:

Treatment of injuries or illnesses such as Flu, Sinus Infection, pink eye, sprains, strains or fever.

Monitor chronic conditions (Diabetes, Hypertension, Hyperlipidemia, Health Disease, Asthma, etc...)

Assistance with finding a Primary Care Provider

Health Education and Counseling

Triage and referrals to specialists when appropriate.

Alamance County provides a variety of additional benefits including bereavement pay, Paid Parental Leave (up to 4 weeks), Wellness Leave to focus on work-life balance initiatives, Volunteer Time Off (paid time) opportunities to be a part of the Alamance Community, to opportunities for professional certification pay.

Employee Fitness Center:

Alamance County encourages all employees to maintain a healthy lifestyle both at home and at work. In support of this philosophy an Employee Fitness Center is available for all County employees to use at their convenience during non-work hours and is open 6:00 AM to 9:00 PM Monday-Sunday. This center includes weight training equipment, cardio equipment, a small aerobics room along with restrooms, changing room and lockers.

Employer Alamance County Government

Address 124 West Elm Street

Graham, North Carolina, 27253

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