Division Receptionist

Be the First Face of Innovation: Supporting Excellence in High Voltage Solutions!

MEPPIs High Voltage Switchgear Division (HVSD) is looking for a professional Division Receptionist to provide essential administrative support to our General Manager and Management team. This role is at the heart of our Warrendale facility, where youll ensure smooth operations, deliver outstanding service to visitors, and keep our office running seamlessly. Youll be the welcoming presence that reflects MEPPIs professionalism and commitment to excellence.

What Youll Do:

• Lead the Reception Desk: Oversee the efficient operation of the reception desk and office area, ensuring a professional and welcoming environment.
• Welcome with Professionalism: Greet visitors, contractors, and vendors promptly and courteously, ensuring proper check-in and adherence to company procedures.
• Support Leadership: Provide administrative support to the General Manager and Management team, composing correspondence, reports, proposals, and forms.
• Keep Operations Organized: Perform data entry for HVSD departments, with a focus on timesheets for the operations group.
• Plan & Coordinate: Schedule and coordinate meetings, training classes, and social functions, arranging details such as venues, itineraries, materials, and catering.
• Maintain Resources: Update and manage the Engineering Reference Library and administer the Document Storage room.
• Be the Communication Hub: Answer and direct incoming calls for all HVSD departments and assist with travel arrangements, accommodations, and visitor support.
• Support Daily Needs: Coordinate with the company cafe for catering requests, maintain office supplies, and arrange service for office equipment.
• Track Attendance: Prepare and distribute the Weekly Attendance Schedule for HVSD management and staff.
• Collaborate Across Teams: Serve as backup for the General Services Clerk as needed, supporting company-wide collaboration.
• Promote a Positive Image: Represent MEPPI with professionalism and cooperation when interacting with visitors, colleagues, and other divisions.

What You Bring:

• Education & Experience: High school diploma or GED with at least 3 years of administrative experience involving extensive customer or external contactsor an equivalent combination of education and experience.
• Professional Demeanor: Ability to maintain a positive and professional attitude with visitors, callers, and co-workers.
• Organizational Skills: Ability to manage multiple projects independently while meeting deadlines.
• Communication Excellence: Strong interpersonal, verbal, and written communication skills.
• Problem-Solving: Intermediate analytical and problem-solving abilities to address daily office and administrative challenges.
• Technical Proficiency: Intermediate skills in Microsoft Office products and the ability to operate various office equipment.

Whats in It for You?

• Comprehensive Health Coverage: MEPPI covers 90% of medical, dental, and vision plan costs.
• Retirement Benefits: 401(k) with company match up to 4% to help secure your future.
• Generous Paid Time Off: Vacation accrual begins after 90 days, plus 12 paid holidays annually.
• Career Growth: Access to training programs and educational assistance for skill development.
• Employee Perks: Enjoy profit sharing, free access to our 24/7 fitness center, and participation in MEPPIs Wellness Program to support your health and wellbeing.

Why MEPPI?

At MEPPI, youre not just joining a companyyoure becoming part of a mission to innovate and deliver excellence in power and transportation solutions. As a U.S. affiliate of Mitsubishi Electric, were a trusted leader in critical power and rail systems. Join our collaborative and supportive environment where your contributions make a difference every day.

Equal Opportunity Employer: MEPPI is dedicated to fostering an inclusive workplace. We welcome applications from all backgrounds and ensure every candidate is considered fairly.

Notice to Agencies and Search Firms: MEPPI does not accept unsolicited resumes from agencies or search firms. Resumes submitted without a signed search agreement become the property of MEPPI, with no fee payable for unsolicited referrals.