Receptionist / Administrative Assistant

RECEPTIONIST/ADMINISTRATIVE ASSISTANT.

ABOUT THE JOB:

Become part of a growing business in the exciting construction industry.  Advanced Systems, Inc. of Suncoast is one of Tampa Bay’s Premier Flooring Vendors, have been servicing the Residential and Commercial construction industry with all their flooring needs since 1990.  Advanced Systems services the greater Tampa Bay and Sarasota/Bradenton Areas.  R.E. Floyd Construction Corporation has grown to be one of the top Commercial Contractors on the West Coast of Florida since 1984.  The Receptionist/Adminstrative Assistant will be responsible for ensuring that customers are provided with a friendly face, with great service and receive complete customer satisfaction. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Greet and direct incoming clients, vendors, and deliveries.
• Perform various administrative functions including typing, filing, answering phones, preparing reports, and maintaining records.
• Perform basic accounting functions such as data input, time sheet matching, making copies, etc.
• Provide administrative assistance to President and Vice-President.
• Operate the computer as needed for email, general reports and record keeping.
• Open, stamp and sort mail, process items as applicable.
• Order and stock office supplies and keep records of use and associated costs.
• Order supplies for breakrooms and stock and maintain them.
• Order supplies, stock and maintain conference room and client shared workspaces.
• Setup for customer meetings including ordering food, prepping AV equipment, handouts, etc.
• Help organize and setup for company functions and events. 
• Handle circulation of birthday and holiday cards for employees and customers.
• Coordinate and track routine maintenance items of building.
• Perform all other duties as assigned by Management.

REQUIRED SKILLS:

• High School Diploma or GED Required
• Must be proficient in Microsoft Platform (Excel, Outlook, Word)
• Must be able to compose and respond to emails promptly and professionally.
• Must be able to multitask and meet deadlines, high level of organization required.
• Produce and maintain paperwork or logs as required.
• Need to possess strong communication and problem-solving skills.
• Always Display a cooperative attitude.
• Must have strong customer service skills.
• Interact with all levels of internal team members and external customers in a professional and supportive manner.
• Must pass drug screening and background check.
• Physical Demands: Sit and or Stand for extended periods of time.
• While performing the duties of this job, the employee is regularly required to sit, stand, or walk for extended periods of time. 
• Must be able to lift and carry up to 25 lbs.

BENEFICIAL SKILLS:

• Fluent in Spanish
• Microsoft ACCESS
• Quickbooks

COMPENSATION AND BENEFEITS:

• Compensation negotiable based on level of experience.
• Medical Insurance Coverage available
• AFLAC available
• PTO Options
• Company Outings and Events