Receptionist and Administrative Assistant to HR/Purchasing

Serve as receptionist, operate the Colleges multi-station switchboard, refer or transfer calls to appropriate stations; greet, screen and direct visitors and students; provide guidance and direction as required; relay pertinent information to campus staff. As Assistant to HR/Purchasing, provide support to Purchasing Agent and Director of Human Resources.

Essential Job Functions

Operate a multi-station switchboard and refer and/or transfer calls to appropriate extensions.

Greet visitors, screen and direct to proper office or person; provide information to visitors and/or callers.

Perform general clerical duties on a need basis upon request.

Provide information to callers and visitors pertaining to curriculum and non-curriculum programs.

Update the employee phone directory.

Scan invoices into document imaging system.

Solve discrepancies related to invoices and purchase orders.

Responsible for updating building information in DAVE system.

Order supplies for copier and postage machines and call for service when needed.

Assist with mailings by addressing envelopes, applying labels, stuffing envelopes and any other duties relative to this.

Scan personnel documents into the colleges archiving system (Team IA).

Perform other related duties incidental to the work described herein.

Disclaimer

The above statements describe the general nature and level of work performed by individuals assigned to this classification. They are not an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as assigned by administration and supervision.

Minimum Requirements

Associates degree with prior work experience in reception and/or clerical assistance; and proficiency with Microsoft Office products.

PREFFERED

Minimum requirements plus Career Readiness Certificate.