Receptionist/Administrative Assistant

JOB TITLE: Receptionist/Administrative Assistant

LOCATION: Los Angeles, CA (Westwood)

REPORTS TO: Office Manager

WORK SCHEDULE: In office Monday - Friday 7:30-4:00

The Company:

Sunbit builds financial technology for real life. Our technology eases the stress of paying for lifes expenses by giving people more options on how and when they pay. Founded in 2016, Sunbit offers a next-generation, no-fee credit card that can be managed through a powerful mobile app, as well as a point-of-sale payment option available at more than 25,000 service locations, including 1 in 2 auto dealerships, optical practices, dentist offices, veterinary clinics, and specialty healthcare services. By introducing a flexible way to pay over time, we are proud of our ability to lift up service providers and retailers while helping consumers when necessary expenses arise... regardless of whether they were expected or unexpected. Sunbit was included on the 2022 Inc. 5000 list. The financial technology company has also been named as a Most Loved Workplace, Best Point of Sale Company, and as a Top Fintech Startup by CB Insights. We use cutting-edge innovations in financial technology to bring leading data and features that allow individuals to be qualified instantly, making purchases at the point-of-sale fast, fair and easy for consumers from all walks of life. We create value focused on our core values; we work tirelessly to ensure that Sunbit becomes available to everyone, everywhere.

Sunbit is proud to be recognized on the CB Insights List of Unicorn Companies, with a valuation of $1.1B. ( )

The Role:

The team at Sunbit is looking for a self-motivated and ambitious Receptionist/Administrative Assistant to join our Administrative team. Your primary duties will be to manage the daily needs of our office and provide support to various team members. This is a great opportunity for someone who is a smart, driven and organized professional who has demonstrated their ability to execute projects, problem-solve and work with multiple shifting priorities. This role is based in our Westwood Los Angeles Office HQ and is required to be in person Monday-Friday.

Responsibilities:

• Maintain a clean, organized, and well-stocked office environment on a daily basis
• Manage inventory and place orders for office supplies as needed
• Prepare and coordinate outgoing shipments and deliveries, including responsibility for daily USPS pickup
• Greet and assist office visitors in a professional and welcoming manner
• Support onboarding of new hires, including workspace setup and orientation coordination
• Coordinate and oversee internal office moves, including seating assignments and logistics
• Schedule meetings for team members with complex or conflicting availability
• Reconcile and submit expense reports for members of the Management Team
• Provide light administrative support to Management Team members as needed
• Oversee maintenance schedules and service requests for office equipment (e.g., copier, fax, phones)
• Assist with the coordination of office safety, wellness, and employee experience initiatives
• Serve as a point of contact and provide day-to-day support for employees working onsite

Requirements

• 12 years of experience in an office coordination, administrative, or similar support role
• Excellent verbal and written communication skills
• Friendly, approachable, and service-oriented demeanor
• Strong organizational skills with the ability to manage competing priorities and adapt to changing needs
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with calendar management and meeting coordination
• Solid understanding of general office operations and processes
• Proven problem-solving skills with the ability to think both short- and long-term when addressing issues
• Must be able to work autonomously and thrive in an environment with minimal day-to-day interaction with colleagues

The Perks:

• Join one of LAs fastest growing startups (2022), A Most Loved Workplace, and #306 on the 2022 Inc 5000 list
• Mission driven + empowered + collaborative
• Competitive pay and stock options
• Health Insurance options including Medical, Dental, Vision, Life, EAP, FSA, & Maternity Leave
• Newly added HSA and Pet Insurance
• Casual Dress
• Open door policy / Open office floor plan
• Team based strategic planning + Team owned deliverables

How We Pay:

• We believe in paying fairly and equitably based on a number of factors including but not limited to previous experience, relevant work history, interview performance, geographical location, internal equity, and expected level of ownership
• We are targeting $25-26/hour for this role
• This role will also be granted company equity via stock options

Cultural Competencies for Success at Sunbit:

Serve others before self - Service oriented mindset

Own the impact - Take pride in the everyday operation of the office

Connect genuinely - Effectively connect with employees

Act fast - Respond to various tasks in a timely manner

Include always - Work closely with all LA team members

Innovate for good - Continuously help our office run smoothly

Sunbit is an Equal Opportunity Employer. We strive to provide a professional & welcoming workplace for all employees.