Executive Administrative Assistant

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Position Summary

The Executive Administrative Assistant provides high-level administrative and organizational support to Associate Dean, Assistant Dean, and Director of Graduate Medical Education. This role ensures the smooth operation of the GME Office by managing complex calendars, coordinating meetings and events, preparing confidential documentation, and serving as a key liaison between leadership, internal departments, and external stakeholders. The ideal candidate demonstrates discretion, initiative, and a strong ability to manage multiple priorities in a dynamic academic medical environment.

Qualifications

Required:

Minimum 35 years of administrative experience supporting senior-level leadership, preferably in an academic medical or healthcare setting.

Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and calendar management systems.

Excellent written and verbal communication skills.

Demonstrated ability to handle confidential information with discretion.

Exceptional organizational skills and attention to detail.

Ability to manage multiple priorities and deadlines in a fast-paced environment.

Preferred:

Bachelors degree or relevant experience in business administration, healthcare administration, or a related field.

Experience in Graduate Medical Education or higher education administration.

Knowledge of ACGME, or other GME regulatory bodies.

Experience with platforms such as MedHub, New Innovations, or similar GME software.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions .

The university is an equal opportunity employer, including veterans and disability.

As required by Ohio Revised Code section 3345.0216 , Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.