Office Coordinator/ Receptionist

Philadelphia, PA

31 Jul 2025

21677844

Summary

Philadelphia, PA

Competitive Salary

0 Years Experience

Bachelor's degree

No Commisssion

40.00 hours per week / Day Shift /Full-Time

Description

Reference #: 25959942

In this position you will serve as the face of the brand as the front desk receptionist and facilitator of all office related matters. In addition to greeting visitors, handling incoming calls, and performing general administrative duties to the Philadelphia Region office as a whole, you will manage key internal communications, in-office events and hospitality. You will also assist the General Manager for North America's Penn/Jersey Region, with duties including but not limited to planning region meetings, event logistics coordination. responsibilities

#ADMINISTRATIVE SUPPORT TO THE PENN JERSEY REGION BASED IN PHILADELPHIA

Plan and coordinate regional meetings Ad hoc assistance with key events and programs Office coordination within the BU and NYC Office when needed

#MANAGE FRONT DESK OPERATIONS

Act as gatekeeper to general inquiries Direct guests, visitors, and clients in the proper direction Receive mail, packages and courier and food deliveries Answer questions regarding general office operations from employees Complete various building operations projects as assigned Troubleshoot problems and arrange repairs of office equipment

#MANAGE DAILY OFFICE ACTIVITIES OF PHILADELPHIA OFFICE

Manage and maintain office supply inventory (see below) Manage product inventory and maintain spreadsheets Restock pantry coffee/milk/snacks first thing each morning, as needed throughout the day Clean and set up new hire desks with supplies Order and stock supplies (bi-weekly): Office supplies (Staples), printer/fax/copier toner, mailing supplies, kitchen supplies, stationery, snacks and fruit, coffee refill, water refill, Red Bull product (when necessary)

#GENERAL HOUSEKEEPING

Maintain work stations, storage room, kitchen, lounge area and conference rooms Coordinate cleanup for events and meetings with relevant EA's and support staff Manage trash and recycling procedures

Experience Needed

Experience performing administrative and clerical tasks Ability to work independently and in a proactive manner Highly organized and able to multi-task in a fast-paced environment Knowledge of basic A/V equipment and basic technology Skilled in Microsoft Word, Excel, PowerPoint, and Outlook Exemplary communication skills (written and verbal) Ability to manage multiple projects simultaneously Sense of humor, and ability to work with multiple managers and personality types Ability to brainstorm, coordinate and execute social engagements and events

Education requirements Bachelors Degree

Language requirements Fluency (verbal & written) in English

#zr

We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religion, color sex, national origin, citizenship status, age, sexual orientation, gender identity, marital status, uniform service member status, genetic information, disability, or any other protected status, in accordance with all applicable federal, state, and local laws. This practice extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, firing, promoting, transferring, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.