Office Manager

Position Summary:

The Office Manager serves as the heart of the school's administrative operations. This individual ensures the smooth day-to-day functioning of the front office and provides key support to school leadership, staff, students, and families. As a welcoming and organized presence, the Office Manager helps foster a supportive, inclusive, and mission-aligned school environment.

Key Responsibilities:

• Oversee daily office operations: manage phone/email communications, scheduling, reception, and front-desk activities.

• Coordinate enrollment and school events and parent communication.

• Maintain office systems, supplies, and vendor relationships.

• Support facilities coordination, IT requests, and facility logistics.

• Supervise and support administrative staff: scheduling, task delegation, performance feedback.

• Assist with onboarding new staff: workstations, access credentials, orientation.

• Organize and support internal meetings, school events, and board-related logistics.

• Maintain accurate records: student data, staff files, correspondence, budgeting numbers.

• Manage office expenses, basic bookkeeping, and purchasing in collaboration with school leadership.

• Uphold compliance with GALS policies and Ohio charter school regulations.

Qualifications Required:

• 3+ years of office management, preferably in education or nonprofit sectors.

• Exceptional organization, communication, and multitasking skills.

• Proficiency with MS Office (Word, Excel), Google Workspace, and cloud based systems.

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.

Preferred:

• Experience in K-8 school administration or charter school settings.

• Familiarity with enrollment processes, student information systems, and records compliance.

• Alignment with GALS Ohio’s educational mission, including gender conscious pedagogy.

• Ability to adapt quickly in a dynamic, mission-driven environment.

Skills & Attributes:

• Strong interpersonal skills: professionalism with staff, students, families, and external partners.

• Proactive problem solver, able to prioritize competing tasks.

• Detail oriented and organized in process and documentation.

• Collaborative mindset – supportive team player and contributor. • Discretion and integrity in handling confidential information.