Receptionist

Position Summary:

Attend to visitors and deal with inquiries on the phone and face to face. Supply information regarding the organization to the general public, clients and customers.

Duties and Responsibilities:

Receptionist -

• Manages the company's lobby area as well as all common area
• Greets and directs or handles multi-line incoming calls
• Greets and directs or handles visitors
• Makes meeting and travel arrangements
• Sorts and directs mail
• Responsible for accepting payments for walk in and phone in customers for storage and rental property

Clerical Duties -

• Filing
• Data entry
• Faxing documents
• Scanning and e-mailing documents
• Preparing documents for mailing
• Maintains copiers
• Operates standard office equipment
• Sorts, prepares, scans and electronically files documents
• Orders and maintains office supplies
• Handles special administrative projects as directed

Position Requirements:

Education and Training:

• High School diploma

Job Experience:

• 2 years general clerical experience in an office environment
• Previous Experience with multi-line phone

Skills and Competencies:

• Microsoft Office
• Strong Internet research skills
• Strong organizational skills with attention to detail
• Flexibility
• Ability to maintain confidential information
• Excellent written and verbal communication skills
• Excellent customer service skills
• Positive attitude

Preferred:

• Experience in customer service