Parks and Recreation Aide 4 (Clerical/Auditing)

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Review Vacancy

Date Posted 07/23/25

Applications Due08/06/25

Vacancy ID192936

• Basics
• Schedule
• Location
• Job Specifics
• How to Apply

NY HELPNo

AgencyParks, Recreation & Historic Preservation, Office of

TitleParks and Recreation Aide 4 (Clerical/Auditing)

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitOSU - Operational Services Unit (CSEA)

Salary RangeFrom $19.04 to $19.04 Hourly

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Labor Class

Travel Percentage 0%

Workweek Other (see below)

"Other" Explanation Variable Schedule - 8:00 a.m. to 4:30 p.m. typical, 24-40 hours/week available

Hours Per Week 40

Workday

From 8 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Cattaraugus

Street Address Allegany State Park, Regional Business Office

2373 ASP, Rte 1, Suite 3

City Salamanca

StateNY

Zip Code14779

Duties Description Under the direction of the Administrative Specialist 1, SG-18 in the Regional Business Office, the selected candidate will provide a variety of office and clerical assistance with some field assignments. Duties will include, but are not limited to:

• Assist the Program Aide by supporting activities directly related to: Inventory/Asset Management, Pool Vehicle Usage, and Rental Vehicle procurement and management.
• Aid in processing refunds and related administrative tasks.
• Complete general office support duties such as filing, copying, and scanning documents.
• Utilize both paper and electronic filing systems; and assist with physical file retention and storage.
• Create, update, and maintain records information in spreadsheets and databases.
• Provide occasional support with moving items into storage areas as needed.
• Coordinate and conduct audits within park operational areas including revenue collection points, marinas, and campgrounds; complete required forms.
• Coordinate and conduct inspections of food and beverage, and other New York State Office of Parks, Recreation and Historic Preservation (OPRHP) Concession Operations and complete required forms.
• Review all clauses and stipulations in concession contracts including, but not limited to, quality and quantity of merchandise, hours of operation, price regulation, cash management, maintenance, accessibility, compliance with sales tax laws, and customer service; and help determine compliance therewith.
• Audit departmental inventories, equipment inventories, concession inventories, and warehouse inventories.

Minimum Qualifications There are no Civil Service minimum qualifications.

See 'Additional Comments' for operating needs.

Additional Comments OPERATIONAL NEEDS:

• Must possess and maintain a valid driver's license that allows the candidate to legally operate a motor vehicle in New York State as a term and condition of employment.
• Must have the physical ability to perform occasional medium to heavy lifting.
• Must have basic computer knowledge in Microsoft Office applications including Outlook, Word, Excel, and Teams.
• Weekend availability may be required.

PREFERRED EXPERIENCE:

• High School or Equivalency Diploma, College Degree with coursework in accounting or auditing.
• Experience in the hospitality industry including food and beverage inspection, front office, auditing, or financial work.
• Inspection experience in the food industry or a related field.

BENEFITS:

This position has the option to join the NYS Employee's Retirement System and may be eligible for health insurance, dental and vision coverage as well as the opportunity for paid time off in the form of vacation, sick, personal and holiday leave after time and service requirements has been met.

Some positions may require additional credentials or a background check to verify your identity.

Name Paula Barber

Telephone

Fax

Email Address ...

Address

Street Allegany State Park, Attn: Paula Barber

2373 ASP Rt. 1, Ste. 3

City Salamanca

State NY

Zip Code 14779

Notes on ApplyingIf you feel you meet the agency's operating needs, and are interested in being considered for this vacancy, you can obtain an Employment Application from your local park office, your region's administrative headquarters, download an application from the NYS Office of Parks, Recreation and Historic Preservation website at www.parks.ny.gov/employment

Please forward your application and resume by email to: ... or mail to:

Allegany State Park, Attn: Paula Barber

2373 ASP Rt. 1, Ste. 3

Salamanca, NY 14779

It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the agency operating needs.