Receptionist - Ponce City Market

The Receptionist/Administrative Assistant provides general office support with a variety of administrative duties and related tasks including answering incoming calls and directing calls to appropriate persons. This role assists employees, clients, etc. with various requests, inquiries, or problems and provides administrative and technical assistance to assigned team members. The Receptionist/Administrative Assistant will help promote Jamestown's culture and serve as a liaison between the corporate headquarters and the local office on various initiatives. This is a fully in office Monday-Friday role (8:30am - 5:30pm), with a full commitment to the administrative responsibilities for the front desk of our corporate office here at Ponce City Market. The perfect candidate would enjoy being the face of our corporate headquarters, be proud of longevity within the receptionist position, and welcomes the opportunity to work within a stable environment.

QUALIFICATIONS :

• More than two years of professional level work experience; or,
• Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

ESSENTIAL JOB FUNCTIONS:

• Answer all incoming calls and ensure calls are directed appropriately.
• Greet and announce visitors in a professional and courteous manner.
• Provide administrative support to assigned team members
• Manage the company's lobby area and general upkeep of conference rooms.
• Assist the Office Manager with ordering office and kitchen supplies.
• Responsible for maintaining the cleanliness of the kitchen and restocking goods as needed.
• Provide directions and assist with parking validations.
• Mange the distribution of incoming and outgoing mail; ensure copier/fax/printer is supplied; assist with UPS account and routine shipments.
• Manage company conference room schedules, add meetings, and assist with scheduling as requested.
• Coordinate travel arrangements and manages expense reports using Concur software.
• Assist the Office Manager with planning and set-up of teams and company events.
• Serve as back-up on various administrative tasks as needed.
• Organize and maintain various filing systems
• Format and type letters, memos, forms labels, agendas, notices, reports, or other correspondence and proof correspondence and related documents to staff.
• Perform other related duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Office administrative principles, practices, and procedures, such as business letter writing and the operation of standard office equipment.
• All computer applications and hardware related to performance of the essential functions of the job.
• Department organization, standard operating guidelines and policies, rules, and regulations.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook and Concur
• Positive attitude and a willingness to address challenging situations
• Professional with excellent written and oral communication skills
• Organizational and interpersonal skills
• Proofreading and editing documents
• High responsiveness and flexibility to changing business priorities and tight deadlines with a willingness to learn

COMPANY OVERVIEW

Jamestown is a design-focused real estate investment and management company with a 38-year track record and a clear mission: to transform spaces into innovation hubs and community centers. Current and previous iconic projects include Chelsea Market in New York City, Industry City in Brooklyn, Ponce City Market in Atlanta, Ghirardelli Square in San Francisco, and the Innovation and Design Building in Boston. The company has grown its portfolio in key markets throughout the U.S. and expanded its investment footprint to South America and Europe.

Jamestown differentiates itself through its vertically integrated platform. In addition to excelling at the traditional functions of a real estate management company, such as acquisitions, capital markets, and asset management, Jamestown possesses internal expertise to bring added value to all aspects of the real estate business. Through in-house capabilities in Development & Construction, Architecture & Design, Retail Leasing, Creative & Marketing, and Food & Beverage curation, employees maximize value throughout an asset's ownership period.

BENEFITS OVERVIEW

• 17 days of PTO, 2 floating holidays, and 12 company holidays
• Company-paid employee medical, dental, vision, life insurance, and disability insurance
• Company-paid family memberships for One Medical, a membership-based primary care practice
• Pet insurance
• HSA with employer contribution
• 6% 401k match with immediate vesting
• Company-paid gym memberships
• Wellness challenges and 5k/10k incentives
• Office snack bars
• Enhanced EAP service
• Clean commute incentives and subsidies