Administrative Specialist (Newark)

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The Ohio State University Newark Campus is seeking a detail-oriented and collaborative Administrative Specialist. The Administrative Specialist will provide vital support to the Associate Deans of the Natural Sciences, Mathematics, and Engineering (NSME) and Outreach and Engagement (OE). This multifaceted role includes calendar coordination, meeting logistics, and event planning for students, faculty, staff, and external partners. Key responsibilities involve scheduling and tracking faculty reviews and observations, maintaining budget and expenditure records across multiple departments, supporting grant and course research, and managing course scheduling.

Additionally, this role will coordinate academic enrichment events, recruitment activities, and student celebrationsincluding Honors, study abroad, and Earthworks programming. Tasks include preparing invitations, tracking RSVPs, coordinating facilities and catering, creating surveys and reports, and managing student award and scholarship processes. The role also supports student nomination processes for university-wide events and maintains active rosters for enrichment programs.

This position is located on the Newark campus, located in Newark, Ohio. The target range is $24.76 - $32.33/hour.

Required Qualifications : Bachelor's degree or equivalent experience.

Preferred Qualifications : 0-2 years of relevant experience preferred. Strong organizational, communication, and technical skills (Excel, Workday, Qualtrics) are essential for success in this role. The ability to manage competing priorities, maintain accurate records, and communicate with multiple stakeholders is critical.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

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The university is an equal opportunity employer, including veterans and disability.

As required by Ohio Revised Code section 3345.0216 , Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.