Clerical Specialist

• Employee performs specialized clerical duties under the supervision of the Director of Procurement & Contracts Management, necessary to the daily operations of the department or division, such as filing, copying, preparing requests for information/documents, compiling of data, and mail sorting (not inclusive); may perform specialized clerical tasks requiring cross-referencing of data and information as required. The employee is committed to practicing cultural competence by working respectfully and effectively with people of all cultures, classes, races, genders, ethnic backgrounds, religions, sexual orientations, mental and physical abilities, ages and appearances in a manner that recognizes, affirms and values the worth of individuals, families and communities and protects and preserves the dignity of each. The employee will adhere to the agency's Guiding Principles by serving as a child welfare professional, valuing every child, honoring families, and valuing partnerships.
• Assist the Procurement & Contracts Management Department with various clerical tasks, including but not limited to, scheduling meetings, new vendor and placement provider setup in various systems, updating and maintaining vendor contact information and procurement distribution lists, assist and track electronic payment forms from vendors, tracking vendor quotes to ensure compliance with purchasing policy, assists with maintaining and organizing electronic contract files, tracking of cash equivalent orders, clothing reimbursements and allowances, scanning and tracking of various documents, such as product receipts, client supply requests, and various licensing/insurance dates and other documents, tracking of contract expiration dates and providing notifications to contract staff, collecting and tracking of provider data, assists with formal solicitation (RFPs and ITBs, etc.) bid meetings, bid openings, maintaining all files related to a solicitation
• Assists the Procurement & Contracts Management Department with inventory and ordering of department supplies, assists with stamping in all mail and distributing to responsible party.
• Ability to calculate fractions, decimals, and percentages and to read and write commonvocabulary plus 3 mos. exp. in office practices and procedures; or equivalent
• High school graduate or equivalent; minimum of one-year clerical experience orequivalent; business school/college may be substituted for part of experience

Monday-Friday, 8am-5pm