Project Administrator

Southland Holdings is currently accepting resumes for a talented and organized Project Administrator professional to join our team as a Office Manager at our Portland, OR Project.

TYPICAL DUTIES:

• Assist Project Managers and Engineers with timekeeping, including employee time cards and weekly timesheet submissions.
• Maintain accurate records, files, and documentation in compliance with company policies.
• Manage office supplies, inventory, and construction office organization.
• Process new hire paperwork, job applications (scanning to SharePoint), and resumes for HR.
• Maintain logs, including EEO logs, and assist with RFIs, submittals, reports, and project folders.
• Schedule employee training and manage site security forms.
• Operate office equipment such as fax machines, copiers, and scanners.
• Support tracking and filing of purchase orders, subcontracts, and related project accounting tasks as needed.
• Assist with resolving invoice issues and entering labor hours into spreadsheets to track daily costs for time and materials work.
• Utilize tools like Bluebeam (helpful but not mandatory).
• Provide general administrative support and assist with additional projects as required.

REQUIREMENTS:

• Proficient in Word, Excel, Power Point, Outlook and PDF files
• Experience with payroll/hr
• Proficient with calculator and math
• Must be very well organized and a self-starter
• Must be able to follow standard filing procedures
• Detail oriented, professional attitude, reliable
• Possess strong organizational and time management skills
• Ability to communicate effectively verbally and in writing
• Ability to interact with all employees in a professional manner
• High school or equivalent
• Full-Time employee benefits - Competitive pay, Health/Dental/Vision & 401K Match

Salary: $60k

For more than 100 years, hard-working, honest, innovative people have been building what has become SOUTHLAND HOLDINGS. We combine the strengths of five companies who share a dedication to building critical infrastructure projects which improve the environment and lives of those around us.

Southland Holdings is an EEO employer - M/F/D/V