Office Coordinator/Receptionist

Our client, an investment advisor, is seeking an Office Coordinator/Receptionist in New York City. The hours are 8:00am-4:00pm, in office five days per week.

Responsibilities:
* Serve as the face of the office, warmly greeting visitors and ensuring a welcoming, professional environment
* Answer main phone line, relay messages, and manage mail including scanning and distributing to the appropriate teams
* Coordinate daily breakfast orders and biweekly office lunches; handle setup and cleanup
* Maintain and tidy conference rooms, kitchen, and communal spaces; manage office supplies and snack inventory
* Support facilities needs including liaising with building engineers for maintenance issues and vendor coordination
* Assist with administrative functions such as expense reports, light calendaring, travel research and booking, and interview coordination
* Prepare and manage DocuSign forms and trade confirmations
* Support the Chief Administrative Officer with HR tasks including onboarding/offboarding, benefit coordination, and employee communications
* Help coordinate firmwide events and serve as a collaborative partner to the broader administrative team

Qualifications:
* 2+ years of experience in a corporate office setting, ideally in financial services
* Bachelor's degree preferred
* Positive, proactive attitude with a strong service mindset and ability to juggle shifting priorities
* Excellent communication skills, high attention to detail, and sound judgment
* Willingness to pitch in on all tasks, from administrative to hospitality-related
* Proficiency in Microsoft Outlook and other Microsoft Office applications
* Notary license is a plus

Compensation/Benefits:
* Up to $80K base plus paid overtime and bonus
* 100% employer-paid medical, dental, and vision insurance
* Long-term and short-term disability, life insurance
* 401K with match
* Generous PTO
* Breakfast provided Monday-Thursday, biweekly lunch, snacks in office

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)