Administrative Assistant & Project Coordinator

We are Non-Profit organization seeking a detail-oriented and organized professional to serve in the dual role of Administrative Assistant and Project Coordinator. This position will provide comprehensive administrative support while coordinating multiple projects, ensuring efficient operations and successful project delivery.

Administrative Support:

•  Manage calendars, schedule meetings, and coordinate appointments

•  Prepare and distribute meeting agendas, take minutes, and track action items

•  Handle correspondence, including emails, letters, and phone calls, etc. 

•  Maintain systems and organize important documents

•  Coordinate travel arrangements and logistics

•  Prepare reports, presentations, and other business documents

•  Manage any office supplies and equipment needs

Project Coordination:

•  Assist in project planning, scheduling, and resource allocation

•  Track project timelines, milestones, and deliverables

•  Coordinate communication between team members, stakeholders, and external partners

•  Organize and facilitate project meetings and status updates

•  Maintain project documentation and files

•  Identify potential issues and escalate to project managers as needed

•  Support project reporting and analysis

• Track action items and follow up on deliverables with team members

•  Maintain project schedules and alert managers to potential delays or conflicts

• Help team members understand project timelines, expectations, and deliverables

•  Coordinate resource allocation and scheduling conflicts

• Prepare status reports, dashboards, and project documentation

Requirements: 

•  Bachelor's degree or equivalent experience

•  2-3 years of administrative and/or project coordination experience

•  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

•  Strong organizational and time management skills

•  Excellent written and verbal communication abilities

•  Attention to detail and accuracy

•  Ability to multitask and prioritize

•  Professional demeanor and strong interpersonal skills

•  Experience with project management software systems 

•  Knowledge of project management principles

•  Experience in coordinating logistics for events or tours

•  Problem-solving and critical thinking

•  Adaptability and flexibility

•  Confidentiality and discretion

•  Team collaboration

•  Customer service orientation

•  Initiative and proactive approach

This role offers the opportunity to contribute to organizational success through both administrative excellence and effective project coordination, making it ideal for someone who enjoys variety and wants to develop skills in both areas.