Administrative Assistant, Electrical & Computer Engineering

Administrative Assistant, Electrical & Computer Engineering

Administrative Assistant, Electrical & Computer Engineering

Date Posted: June 27, 2025

Position Number: SE9997

Hiring Supervisor: Department Chair

Employment Type: Full-Time

Job Description

JOB TITLE: Administrative Assistant, Electrical & Computer Engineering

POSITION NUMBER: SE9997

HIRING SUPERVISOR: Department Chair

DEPARTMENT: Electrical & Computer Engineering

TYPE: Full-Time

SUMMARY:

The candidate will provide administrative/secretarial support to the Department Chair and faculty members in the preparation of written materials, including typing, copying, and related activities. Provide additional duties for all appropriate departmental activities and ensures that office operations run smoothly and efficiently by performing the following duties.

JOB DUTIES:

Provide routine direction and workload coordination for the department student(s).

Provide administrative support to the department Chair and Faculty.

Maintain Chair's calendar to include arranging and coordinating meetings and events.

Assist the Chair in determining faculty and adjunct workloads each semester.

Process full time Faculty Assignments and Adjunct Letter of Agreement.

Responds to telephone inquiries and provides information to callers or routes inquiries to appropriate source(s).

Schedule rooms for meetings and events using 25Live/Management.

Maintain and organize all administrative records and student records.

Locates and attach appropriate file and/or other information to correspondence, if necessary. Files correspondence and other records.

Makes copies of correspondence or other printed matter.

Process graduation petitioner's audits.

Create student folders for student documents, which include transcript, Degree Works and email correspondence pertaining to the student.

Attends department meetings and Advisory Board Meetings to record minutes,pile, transcribes and distribute minutes Review and submit information for invoices, faculty travel expense reports.

Process check requests for faculty, adjuncts and students.

Process requisitions and order supplies.

Process email requests, questions and announcements.

Order textbooks and request copies of textbooks for faculty.

Collect syllabi from faculty and adjuncts.

Supports Chair and ECE faculty byposing and typing routine correspondence, mailing and/or distributing.

Troubleshoot copier problems and monitors machine usage.

Responsible for maintaining bulletin boards.

Posts announcements for scholarships, job opportunities, graduate schools, etc. in Canvas. Greets visitors, ascertains nature of business, and conducts visitors to Chair or appropriate person.

Provides clerical support to the College as assigned by the Administrative Assistant to the Dean.

EDUCATION and/or EXPERIENCE:

Associate's degree (A. A.) or equivalent from two-year college or technical school; or one to two-year related experience and/or training; or equivalentbination of education and experience. Must be a quick learner.

Lawrence Technological University (LTU) conducts pre-employment screening on initial candidates for all positions, which may include but is not limited to, a criminal background check, verification of academic credentials, license, certifications, and/or verification of work history. Lawrence Technological University is an Equal Opportunity Employer.