Project Management Administrative Assistant

About Boyle Construction:
Boyle Construction, Inc. (Boyle) has proudly Built Better for 48 years. As a third-generation, family-owned company in the Lehigh Valley, we focus on delivering high-quality construction management and design-build services across diverse market sectors. Our strength lies in our people—long-term employees who pass on their knowledge, mentor new team members, and uphold a commitment to integrity, transparency, and client satisfaction.

We live, work, and give back to our community. We’re not just building structures—we’re building relationships and a stronger region. Join us and discover why Built Better is more than a motto—it’s our mission.

Position Summary:

We are seeking a highly organized and detail-oriented Project Management Administrative Assistant to support our growing construction management team. This role plays a key part in maintaining smooth departmental operations, managing scheduling, and ensuring the timely execution of key tasks and meetings. The ideal candidate will be proactive, dependable, and thrive in a fast-paced environment.

Key Responsibilities:

• Serve as the primary administrative support for a team of ~12 (Project Executives, Project Managers & Project Engineers)
• Manage calendars and coordinate scheduling for:
  • Manage schedules for three Project Executives, resolving conflicts and ensuring time optimization
  • Schedule and coordinate meetings, ensuring all stakeholders are informed and logistics are handled (email confirmation, email calendar invite, room setup, virtual links, refreshments)
    • Weekly internal team meeting
    • External client, prospect and project meetings
    • Departmental meetings
    • Conferences, seminars, and training events
• Perform general administrative duties: copying, filing, scanning, phone/email communication, and follow-ups
• Book and manage travel arrangements, conference registrations, and accommodations
• Provide administrative support for bidding/estimating processes:
  • Track bid deadlines and submissions
  • Maintain and update Salesforce with RFP data and timelines
  • Communicate deliverables and dates to team members
• Attend internal meetings and compile accurate minutes and action items
• Perform administrative tasks within Procore for project-specific needs
• Provide backup support to other admin staff as needed
• Promote and uphold a culture of safety and ensure implementation of safety protocols
• Maintain confidentiality and discretion in all sensitive matters

Qualifications:

• Strong organizational and multitasking abilities with keen attention to detail
• Effective communicator with strong written and verbal skills
• Prior administrative experience in a commercial construction environment preferred
• Proficient in Microsoft Office Suite; experience with Salesforce and Procore a plus
• Comfortable working independently and collaboratively
• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
• Valid driver’s license

Work Conditions & Physical Requirements:

• Ability to remain stationary for up to 75% of the workday
• Ability to lift up to 30 lbs.
• Occasional exposure to construction-related environments, including odors, noise (30–85 dB), and airborne particles on job sites

Why Work at Boyle?
We believe in investing in our people, fostering an excellent work environment, and providing opportunities for long-term growth. At Boyle, you’re not just an employee—you’re family.

Boyle Construction is proud to be an Equal Opportunity Employer.
We welcome and encourage applicants of all backgrounds to apply and do not discriminate based on race, religion, gender identity, age, disability, or other legally protected characteristics.