Main Office Receptionist and Admissions Assistant

Dedham Country Day School (DCD) seeks a well-qualified Main Office Receptionist and Admissions Assistant to join the robust faculty and staff in our Pre-Kindergarten to grade 8 community for the 2025-2026 school year. This is a full-time position, though DCD will also consider two part-time individuals to manage the role.

Main Office Key Duties and Responsibilities:

• Manage DCDs main office by serving and directing all students, employees, families, and visitors, and maintain building security
• Supervise the main lobby during early drop-off
• Answer and direct all incoming phone calls
• Work with IT to ensure phone system greetings, holidays, extensions, and voicemails are updated annually and as needed
• Maintain internal phone directory
• Maintain a professional and well-kept front lobby and reception area, ensuring the space is inviting for visitors, especially in advance of school events
• Manage incoming and outgoing mail and deliveries for the school
• Maintain campus copier paper and general office supplies available to teachers and staff
• Maintain and document daily student attendance and coordinate late arrivals/early dismissals with faculty and staff
• Provide attendance reports to lower school and middle school division heads
• Serve on the DCD Safety Committee
• Manage school photos for students, faculty, & staff including selecting vendor, working with communications to distribute information to families, and coordinating schedule with Chief of Staff and photographer

Admissions Key Duties and Responsibilities

• Manage the annual setup of Ravenna, including applications, events, parent tours, and student visits
• Update admissions documents (towns, matriculation, etc.) annually
• Schedule and coordinate admission appointments, including, but not limited to, tours, classroom observations, and student visits
• Coordinate with admissions testers and the Associate Director of Admissions to facilitate student visits
• Process candidates admission application materials and communicate with prospective families regarding the admission process and timeline to ensure completion of applicant files
• Utilize Ravenna to generate reports and queries for the Admission Office as needed
• Manage DCDs participation in the Boston-area shared forms group
• Maintain admissions trend data/reports and submit DCD data to industry group annual surveys as requested
• Facilitate accepted student mailings
• Provide administrative support to Admissions and other faculty/staff as needed with mailings and events (i.e., creating name tags, compiling packets, creating agendas, printing documents, etc.)

Strong candidates will have:

• A bachelors degree and related work experience
• Strong organizational skills, attention to detail and the ability to multitask effectively
• Excellent communication skills with a willingness to provide strong customer service to visitors
• Proficiency with technology and Google Suite, with a preference for those with experience using Ravenna
• Experience in an independent school, college, or university setting preferred

School Mission and Philosophy:

DCD is proud to offer an educational experience that:

• Provides to each child a unique educational balance of challenging academics, arts, and athletics;
• Embraces an inclusive interdependent community of students, teachers, and parents that fosters trust and encourages children to take risks;
• Creates independent, resilient, lifelong learners through engaging, developmentally based teaching designed to meet varied learning styles; and
• Inspires students to become caring, ethical members of the larger world by emphasizing thoughtful citizenship and respect for self and others.

At DCD, our children develop a willingness to try, an ability to do, and a drive to care. We strive to provide a multicultural and anti-bias education which celebrates the diversity of our community and prepares children with the skills they need to connect and thrive in our diverse world. We believe that a broad range of experiences and viewpoints enhances learning and enriches life for students and faculty alike. We strongly encourage applications from people of color or educators from communities that are historically underrepresented in independent schools, and are committed to an inclusive school experience for all who work at DCD. Additionally, DCD places a high value on the professional growth of all faculty and staff and provides outstanding opportunities for individual professional development.

Application Information:

Dedham Country Day School provides a competitive salary and benefits plan. Interested candidates should send a cover letter, resume, and contact information for three professional references to Katie Ouellette, Chief of Staff at ... . Additionally, candidates should indicate if their interest is in full-time or part-time employment.

Dedham Country Day School is an independent, coeducational Pre-Kindergarten - Grade 8 school located just west of Boston in Dedham MA. DCD does not discriminate on the basis of race, color, religion, creed, age, gender, national origin or ancestry, veterans status, sexual orientation, or any non-job related physical or mental disability.