Receptionist DISYS, LLC - Seattle, WA
Job details
Posted
24 June 2025
Location
Seattle, WA
Job type
Contract
Reference
969025
Job description
Job Title: Facilities Coordinator 1/Receptionist
Duration: Jun 23, 2025 - Aug 30, 2025 (Potential to extend)
Location: Seattle Washington 98101
Pay Rate: $19.00 - $21.04 hourly on W2
JOB SUMMARY
Summary: The primary role of ...
JOB DESCRIPTION
Plan to convert:
Position Summary
The Workplace Associate provides comprehensive workplace management services to create a best-in-class experience while supporting routine facility operations. As the first point of contact at Reception, this pivotal role delivers authentic service experiences that strengthen the bond between, our clients, and their guests. The position involves continuous monitoring of facility conditions, procurement management, work order coordination, and welcoming employees with genuine hospitality. This role maintains smooth operations through exceptional customer service, thoughtful administrative support, and execution of duties to the highest professional standards.
Key Responsibilities
Site Operations
Create a comfortable, welcoming, and hospitable environment for employees and guests
Handle internal and external communications, including monitoring the main phone line
Anticipate client needs through observation to create memorable experiences
Perform additional responsibilities as assigned by the Facilities Manager
Support the Workplace Management team with tactical planning and daily operations
Provide facility-specific assistance to the project management team
Schedule, coordinate and communicate maintenance activities
Manage internal and building work order systems and invoice processing
Workplace Experience
Provide authentic, caring, and timely services to create a welcoming environment
Serve as a solution provider by directing teammates and guests to appropriate points of contact
Monitor office/facility conditions continuously
Ensure appropriate follow-up with teammates and stakeholders
Provide direction to vendors and service providers to ensure excellent coordination of work
Assist with meeting and conference room reservations
Visitor Management
Deliver personable and efficient visitor registration services
Ensure regulatory compliance in visitor access systems
Execute emergency response plans when necessary to ensure safety of clients and guests
Kitchen Management
Maintain cleanliness of kitchen and break areas
Monitor and stock snacks, drinks, paper goods, and utensils
Place orders for kitchen supplies as needed
Ensure proper functioning of beverage machines and coordinate repairs when necessary
Mail Services
Organize receipt and delivery of mail and courier services
Manage mail distribution
Process outgoing packages and overnight deliveries
Compliance
Administer and maintain badge access for the office
Support budgetary requests, analysis, and reporting
Follow all HSSE guidelines
Qualifications
Education
Associate's degree in facilities management, building management, business, or related field; OR
2+ years of experience in Facility or Property Administration
Skills and Knowledge
Superior customer service skills
Ability to maintain professionalism in stressful situations
Effective planning and time management skills
Ability to multitask and work independently
Experience with Corrigo or other CMMS/Automated Work Order systems
Proficiency in MS Office applications
Strong written and verbal communication skills
Excellent organizational abilities and collaborative approach
Technical Requirements
Advanced proficiency in Excel for customizing administrative reports
Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.
Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit to learn more.
Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
Digital Intelligence Systems, LLC. is an Equal Opportunity Employer/Affirmative Action employer. It is our policy to provide equal opportunity to all applicants and to prohibit any discrimination because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or veteran status. Job Summary
Posted: 6/27/2025 - Expires: 9/25/2025
Job ID: 291043897
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Posted
24 June 2025
Location
Seattle, WA
Job type
Contract
Reference
969025
Job description
Job Title: Facilities Coordinator 1/Receptionist
Duration: Jun 23, 2025 - Aug 30, 2025 (Potential to extend)
Location: Seattle Washington 98101
Pay Rate: $19.00 - $21.04 hourly on W2
JOB SUMMARY
Summary: The primary role of ...
JOB DESCRIPTION
Plan to convert:
Position Summary
The Workplace Associate provides comprehensive workplace management services to create a best-in-class experience while supporting routine facility operations. As the first point of contact at Reception, this pivotal role delivers authentic service experiences that strengthen the bond between, our clients, and their guests. The position involves continuous monitoring of facility conditions, procurement management, work order coordination, and welcoming employees with genuine hospitality. This role maintains smooth operations through exceptional customer service, thoughtful administrative support, and execution of duties to the highest professional standards.
Key Responsibilities
Site Operations
Create a comfortable, welcoming, and hospitable environment for employees and guests
Handle internal and external communications, including monitoring the main phone line
Anticipate client needs through observation to create memorable experiences
Perform additional responsibilities as assigned by the Facilities Manager
Support the Workplace Management team with tactical planning and daily operations
Provide facility-specific assistance to the project management team
Schedule, coordinate and communicate maintenance activities
Manage internal and building work order systems and invoice processing
Workplace Experience
Provide authentic, caring, and timely services to create a welcoming environment
Serve as a solution provider by directing teammates and guests to appropriate points of contact
Monitor office/facility conditions continuously
Ensure appropriate follow-up with teammates and stakeholders
Provide direction to vendors and service providers to ensure excellent coordination of work
Assist with meeting and conference room reservations
Visitor Management
Deliver personable and efficient visitor registration services
Ensure regulatory compliance in visitor access systems
Execute emergency response plans when necessary to ensure safety of clients and guests
Kitchen Management
Maintain cleanliness of kitchen and break areas
Monitor and stock snacks, drinks, paper goods, and utensils
Place orders for kitchen supplies as needed
Ensure proper functioning of beverage machines and coordinate repairs when necessary
Mail Services
Organize receipt and delivery of mail and courier services
Manage mail distribution
Process outgoing packages and overnight deliveries
Compliance
Administer and maintain badge access for the office
Support budgetary requests, analysis, and reporting
Follow all HSSE guidelines
Qualifications
Education
Associate's degree in facilities management, building management, business, or related field; OR
2+ years of experience in Facility or Property Administration
Skills and Knowledge
Superior customer service skills
Ability to maintain professionalism in stressful situations
Effective planning and time management skills
Ability to multitask and work independently
Experience with Corrigo or other CMMS/Automated Work Order systems
Proficiency in MS Office applications
Strong written and verbal communication skills
Excellent organizational abilities and collaborative approach
Technical Requirements
Advanced proficiency in Excel for customizing administrative reports
Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.
Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit to learn more.
Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
Digital Intelligence Systems, LLC. is an Equal Opportunity Employer/Affirmative Action employer. It is our policy to provide equal opportunity to all applicants and to prohibit any discrimination because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or veteran status. Job Summary
Veteran Preference
Company Details Company DISYS, LLC Industry Custom Computer Programming Services Job Information Location Seattle, WA Job Type Full Time Employee Experience 2+ to 5 Years Education Level Associate degree Job Position 1 Position(s) Open Duration Over 150 Days Additional Information Federal Contractor Yes Affirmative Action Plan No View More Jobs All DISYS, LLC jobs View similar jobs All Seattle, WA jobs
Job ID: 483344658
Originally Posted on: 6/29/2025
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