Administrative Support/ Receptionist - El Segundo, CA

At Jacobs, we challenge what is currently accepted, so we can shape innovative and lasting solutions for tomorrow. Through the delivery of our operations and maintenance services, youll make it simpler and more seamless for our municipal clients to operate safely and efficiently, empowering communities to focus on what matters most to them - people.

Jacobs is searching for a dynamic Administrative Support/ Receptionist to join our team in El Segundo, CA. In this role, you'll oversee the front desk and all activities surrounding the front reception area. Youll be the first point-of-contact and will meet and greet all incoming guests, ensuring that everyone is identified and provided a visitors badge, and safety acknowledgement. Additional responsibilities include accounts payable functions, ensuring that all purchase requisitions are entered in a timely manner, resolving invoice issues, tracking of requisitions until received, and processing purchase card transactions. Responsible for general records management including accounts payable records. Daily management of the phone system and incoming phone calls to the front desk. Responsible for coordinating the electronic events calendar with the client regarding conference room availability and updating schedules as necessary; ensure the conference rooms are configured correctly, and necessary catering needs are ordered and delivered. This position interfaces with all departments at the ECLWRF, Corporate Procurement, Finance, and our client to accomplish tasks. Additional duties assigned as needed.

Bring your team-focus, adaptability, and commitment to excellence, and well help you grow what drives you - and deliver the worlds most challenging Operations Management projects, together.

#ourjacobs #bia #omfs #challengeaccepted

Two (2) to Five (5) years professional office experience required

Experience working in a high-volume office setting

High level of organization and detail-oriented

Proficient with Microsoft Office (especially Word and Excel)

Proficient experience with all office equipment (i.e. Fax Machine, Copy Machine, Postage Machine, Scanner, etc.)

Valid CA Drivers license with no major infractions

Ideally, Youll Also Have

High School Diploma or equivalent preferred

AA Degree in Business, Office Management, or a related field of study preferred

Two (2) years experience in Accounts Payable desired

One (1) year experience with Accounts Payable software strongly preferred

Working Conditions & Physical Requirements

The work area can involve a working environment indoors, as well as outdoors, which could cause exposure to outdoor elements; proper environmental attire will be required. Some areas can have loud noise, active machinery, high pressure fluid systems, electrical equipment, confined spaces, heights and depths, fumes, airborne particles, noxious gases, pathogens and various chemicals. Safety is of the utmost importance. The use of appropriate safety equipment will be mandatory in these areas to prevent hazardous contact.

Must be able to sit, stand, stoop, twist and bend at the waist, turn, kneel, squat, raise arms above shoulder height, grasp, reach, perform repetitive hand movements and fine coordination when preparing reports and using a computer keyboard, have vision sufficient to read computer screens, printed documents and operate office equipment, have hearing in the normal range with or without correction. In an 8-hour time period must be able to transport self across the facility, ascend and descend stair steps, lift objects up to 50 pounds from floor level to waist height, wear and use appropriate safety equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and/or hear. The employee is frequently required to stand for extended periods; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb stairs or ladders or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee must periodically lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision as well as the ability to distinguish color and shades. Technical dexterity is required in performing chemical and instrumental analytical procedures.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly exposed to outside weather conditions. The noise level in the work environment is usually moderate. The employee may be exposed to odors, silica, dust, fumes, smoke, gases, greases, oils, electrical energy, solvents and vibrations. The employee may work on slippery/uneven surfaces, around machinery with moving parts, moving objects/vehicles, and ladder/scaffolding, below ground and may be exposed to water and other liquid materials.

The employee will be expected to follow the H&S Manual guidelines and wear the appropriate PPE as instructed.

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.