Receptionist/Administrative Support Specialist

Were hiring! We are a local Tucson-based company of 53+ years, looking for a friendly, reliable, and organized Receptionist & Administrative Support Specialist to join our team. This is a front-office role for someone who enjoys variety in their day and is skilled with Microsoft Office, QuickBooks, and general administrative work. Youll play an important part in ensuring smooth customer experience and supporting daily operations.

What Youll Do:

Reception & Office Support
Answer phones, take and relay messages, and screen calls
Greet walk-in customers and provide helpful service
Keep our Sales Order and Inventory boards updated
File shipping and stamping lists
Assist in planning monthly meetings and luncheons

Customer Service & Follow-Up
Make thank you calls to customers to ensure satisfaction
Write and mail thank you cards to express our appreciation
Process credit applications and mail out past-due invoices

Administrative Tech Tasks
Create shipping labels, track shipments, and troubleshoot any issues
Help with copier admin tasks
Help with phone admin tasks
Support our website by updating product images, descriptions, and homepage content
Assist with uploading new products or updates as needed

What Were Looking For:
Proficiency in Microsoft Office
Working knowledge of QuickBooks
Strong communication and organization skills
Ability to multitask in a fast-paced environment
A professional, courteous, and helpful attitude
Reliable transportation for occasional errands

Were a small, supportive team that values good service, reliability, and a positive work environment. If you love variety in your day and take pride in keeping things running smoothly, wed love to meet you. Full time position with benefits.

No walk-ins please.