Administrative Assistant II/Receptionist

Description

We are looking for a Administrative Assistant II/Receptionist to join our team.

The Administrative Assistant II/Receptionist is responsible for supporting the administrative needs of the Human Resources Department. Provide clerical and receptionist duties, facilitate the smooth functioning of HR and facilities operations. Represents department and SLI to internal and external customers.

Job Specifications

• High school diploma or equivalent required.
• Minimum two years' experience with direct customer/client contact is preferred.
• Must possess excellent communication, interpersonal, and phone skills.
• Must be able to interact with employees at all levels within the organization.
• Must be computer literate. Knowledge of Word, Outlook and Excel is required.
• Must be detail oriented.
• Valid driver's license, current proof of insurance and clean driving record.

Responsibilities

• Provide clerical, operational, administrative, and reception support for the Human Resources Department - to include: sending daily anniversary/birthday email to managers/supervisors, sending cards, milestone gifts, and gift cards.
• Answer incoming phone calls in a professional and timely manner. Transfer calls, contact employees, and take messages when appropriate.
• Greet visitors/vendors, check in visitors/vendors, and contact appropriate employees.
• Assist with employee recognition programs.
• Assist with preparation of conference and training rooms for visitors.
• Maintain company Safety Bingo program.
• Assist with company activities such as quarterly breakfasts, company luncheons, employee appreciation events, employee outings, and weekly company treats.
• Responsible for taking and organizing employee photos and creating badge labels.
• Check postal rates and post outgoing mail.
• Maintain adequate department, breakroom, and mailing supplies.
• Coordinate employee utilization of company fleet vehicles, including: monitoring fuel levels, routine maintenance, and reservations.
• Input and track information in Vehicle Fleet Paperless system.
• Keep track of Vehicle Fleet keys.
• Conduct periodic checks of Company Fleet Vehicles to ensure vehicles are clean, documents are current, and accessories are not missing or broken.
• Maintain company Intranet.
• Serves as a resource for HR Department projects, as needed.
• Submit and follow-up with CMMS work orders.
• Act as backup for HR Courier.
• Maintain confidentiality in handling highly sensitive information.
• Train on and remain current on all documents required on position training matrix.
• Regular, reliable and predictable attendance.
• Accepts assignments willingly and uses knowledge and experience to propose and implement solutions to complete the assignment.
• Maintains a neat, clean and organized work area.
• May perform other job related duties as assigned.
• May be assigned to any Scantibodies location for any period of time.
• May be required to perform other duties as assigned by supervisor. This may include duties in another department or outside your normal scope of work.

Job Benefits

We offer a comprehensive benefits package to include paid sick, vacation, medical, dental, vision, life insurance and 401(k).

Contacts

Email your resume to: ...

Scantibodies Laboratory, Inc. is located at:

10946 Woodside Avenue North, Santee, CA 92071