Physical Therapy Office Assistant PRN

Physical Therapy Office Assistant PRN

Location

US-OH-Cincinnati

Job ID

323177

Pos. Category

Medical Center - Physical Therapy Support

Pos. Type

Per Diem

Overview

Are you ready to take your career to new heights? At Concentra, you will be a vital member of our patient care team and play a crucial role in providing exceptional care to our patients. Our mission is to improve the health of America's workforce, one patient at a time. Join us at Concentra and see how your clinical competency and compassion can make a meaningful difference in the lives of the patients you serve.

The Physical Therapy Support Specialist (PTSS) works to support the Center Therapy Director (CTD) and Staff Therapists, allowing them to focus on providing excellent patient care. The PTSS is responsible for therapy referral management, patient scheduling, assisting with patient registration and check-out, supply ordering, maintaining cleanliness of the therapy department, and may assist with some medical back office duties as assigned. This position ensures that every patient is treated with quality clinical care and is provided a welcoming and respectful experience.

Responsibilities

Obtain timely authorizations from clients and/or insurance carriers for therapy treatments as prescribed by clinicians

Utilize the electronic referral module to maintain records for all active referrals of responsibility including detailing referral status, client/insurance/patient correspondence, etc.

Responsible for processing referrals utilizing company tools and resources to ensure that referrals are processed appropriately based on state guidelines or client specific direction.

Work with medical and therapy leadership to ensure our medical model is followed as it relates to therapy referrals.

Report any denials or delays to leadership as needed

Must ensure all authorized visits are scheduled according to the clinician's referral without going above the number of authorized visits or outside of authorized date range

Contact patients who miss an appointment and/or report missed appointment to employer

Document any cancelled or rescheduled appointments in the patient's EMR and partner with Center Operations Director (COD)/CTD to evaluate any cases that may be eligible for closure as an inactive case

Responsible for clerical tasks in both the front and back office associated with patient care and proper record keeping. Ensure accuracy in documentation.

Cross train to perform Front Office duties including greeting patients, obtaining authorization, check in/out, communicating wait times, answering multi-line telephone system, distributing employer results/paperwork, etc.

Responsible for daily therapy supply inventory management, wiping down treatment tables and equipment, washing/folding therapy linens, documenting equipment daily logs, performing Human Performance Evaluations (HPE's), and rooming patients for recheck appointments

Maintains therapy equipment including but not limited to hydrocollator, freezer, and paraffin and completes corresponding maintenance logs as applicable (daily/weekly/monthly/etc.)

In partnership with center leadership, assist with patient flow and volume

Keep patients informed of expected wait times during all aspects of the center visit

Assist in maintaining a neat, clean, and orderly appearance throughout the facility.

Facilitate maintenance and required service on all therapy equipment.

Follow HIPPA guidelines and safety rules

Complete reports/logs as assigned by center leadership

Attend center staff meetings or huddles as required

Participate in initial and ongoing training as required

May also perform various back office tasks including but not limited to urine drug screens and breath alcohol tests

This job description is not designed t