Receptionist

General Description: Zuckerman Spaeder LLP, a premier litigation boutique law firm with offices in Washington, DC, Baltimore, MD, New York, NY and Tampa, FL is seeking an experienced and professional Receptionist to join our New York office.

For candidates meeting the requirements, the expected base salary is $55,000 to $65,000. The range provided is the salary that Zuckerman Spaeder LLP in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate experience, qualifications and location. Our benefits package includes coverage options for medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off.

Receptionist Responsibilities:

• Answer, screen and direct phone calls as appropriate.
• Greet and welcome clients and guests in a professional and courteous manner, ensuring security protocols are followed for client and visitor access.
• Reserve conference rooms, meeting rooms and visitor offices upon request.
• Order lunch for office and client meetings.
• Assist with scheduling office events including birthday celebrations, baby showers, happy hours, farewell gatherings.
• Serve as backup to Office Services, including setup and breakdown of conference rooms (i.e., lunches, beverages, office supplies), distribute of incoming mail to the appropriate individuals; process outgoing mail and packages.
• Submit work orders to building management for facility-related issues requiring attention, such as temperature control, lighting, and other maintenance needs.
• Track Continuing Legal Education (CLE) credits for attorneys, assist with entering time in the firms billing system, process expense reports and reimbursements for the attorneys.
• Notarize documents upon request.
• Maintain an organized reception area.
• Perform other duties as assigned.

• High School Diploma or equivalent required.
• Current New York Notary Certification preferred.
• Previous experience in a receptionist role, preferably in a law firm or legal environment.
• Strong verbal and written communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Knowledge of legal terminology is a plus.
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Professional appearance and demeanor.
• Ability to work independently and as part of a team.

Qualifications:

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must demonstrate a high level of enthusiasm, clear, articulate communications skills and the ability to collaborate in a team environment.
• The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Skills :

Excellent oral and written communication skills. Ability to speak effectively in both one-on-one and group settings.

Reasoning Ability:

Ability to define problems, gather data, establish facts, and draw valid conclusions. Ability to apply common sense understanding to execute detailed written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Physical Demands:

The physical demands described are representative of those required to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.