Contract Administrator

Under the direction of the Director, Procurement-Contracts, the Contract Administrator is responsible for reviewing, negotiating, drafting, finalizing, and maintaining transactional contracts relating to enterprise purchases of goods or services. This role collaborates with stakeholders on contracting initiatives and contract lifecycles, drives utilization of our contract templates, minimizes deviation from enterprise procurement and contract standards, and optimizes the enterprise-wide, automated contract system.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Ensures that business terms including Statement of Works (SOW), Service Level Agreements (SLA), performance, and incentive plans are robust and actionable. Partners with internal Legal resources to ensure legally rigorous and enforceable contracts.
2. Assists stakeholders in achieving contract language that meets business objectives while conforming to legal requirements and maximizing preservation of company assets.
3. Demonstrates expertise in contract administration and management with an understanding of Legal, departmental, and vendor interfaces.
4. Serves as a resource for department. Examines contract requirements, special provisions, terms, conditions, and pricing to ensure compliance with proposal and/or business unit needs. Eliminates unfavorable terms or language and ensures that negotiated business terms are reflected.
5. Promotes the use of enterprise contract templates, minimizes deviations, and ensures contractual obligations are adequately detailed.
6. Provides guidance on contract-related issues and ensures the contract process is enforced across the enterprise.
7. Enhances the use and accuracy of the enterprise contract management system and supports the complete contract administration lifecycle.
8. Secures approvals from applicable departments for proposed deviations in contract terms and conditions from standard policies and prepares appropriate documentation of any such approvals.
9. Performs other duties as assigned to support the ecient operation of the department.

EDUCATIONAL, EXPERIENCE AND QUALIFICATIONS

• Bachelors degree required.

• Minimum three (3) years of contract drafting and negotiation experience required.

• Minimum three (3) years of general business experience including purchase orders and contracts required.

• Related, relevant, and/or direct experience may be considered in lieu of minimum educational requirements indicated above.

KNOWLEDGE, SKILLS AND ABILITIES (KSA)

• Experience with managing small to medium projects/processes preferred.

• Intermediate experience in and analysis of legal contracting issues is preferred.

• Intermediate proficiency in Microsoft Office (Word, Excel and Outlook) and Adobe PDF.

• Excellent organizational skills with strict attention to detail.

• Strong verbal and written communication skills.

• Ability to set priorities and adjust to them when new issues arise while working under critical deadlines.

LICENSES, CERTIFICATIONS AND REGISTRATIONS

• At the discretion of the San Manuel Tribal Gaming Commission, you may be required to obtain and maintain a gaming license.

• No Driving Responsibilities: Role does not require a drivers license or insurance.

PHYSICAL REQUIREMENTS/ WORKING CONDITIONS ENVIRONMENT

The physical demands and working environment described here are representative of those that an employee encounters and must be met by an employee to successfully perform the essential functions of this job.

• Primary work environment is in a climate-controlled office setting.

• Work requires travel to attend meetings, trade shows, and conferences.

• Incumbents may be required to work evening, weekend and holiday shifts.

• Must be able to work in a fast-paced, high-demand environment.

• Strength sufficient to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects and/or move up to 40 pounds occasionally.

• Sedentary work: involves sitting most of the time. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.

• Physical activities that apply to the essential functions of the position are balancing, stooping, kneeling, crouching, reaching, pushing, pulling, lifting, grasping, talking, hearing, and repetitive motions.

• Hearing sufficient to hear conversational levels in person, via videoconference and over the telephone.

• Speech sufficient to make oneself heard and understood in person, in front of groups, in meetings, via videoconference and over the telephone.

• Visual acuity that meets the requirements of the position: The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; expansive reading and visual inspection of employees, visitors or facility.

• Mobility sufficient to safely move in an office environment, walk, stoop, bend and kneel, and enter, exit and operate a motor vehicle in the course of travel to promotional events, meetings, conferences, trade shows and San Manuel properties.

• Endurance sufficient to sit, walk and stand for extended periods, and maintain efficiency throughout the entire work shift and during extended work hours.

• The employee may be exposed to fumes or airborne particles including secondhand smoke.

Reasonable accommodation will be made in compliance with all applicable law.

As one of the largest private employers in the Inland Empire, San Manuel deeply cares about the future, growth and well-being of its employees. Join our team today!