Office Administrator / Receptionist

Office Administrator / Receptionist

Location

Edmonton

Secondary Locations

Job Code

18312

# of openings

1

Office Administrator / Receptionist

We are currently looking for a dedicated Office Administrator/Receptionist to join our Power Delivery team in Edmonton, Alberta. This is a full-time position that requires working on-site. The successful candidate will play a key role in coordinating office operations and will serve as the primary point of contact for various office administrative activities. This role is highly demanding, requiring effective multitasking skills and the ability to manage numerous deliverables efficiently.

Roles and Responsibilities:

Perform general office tasks:

Answer phone

Greet & support guests

Ship & receive packages

Book conference rooms

Order catering

Maintaining common areas and reception areas of the office

Order or grocery shop for office snacks and beverages

Maintain coffee supply and ensure machines are in working order

Empty and return recyclable beverage containers

Ensure common areas are clean/tidy and stocked

Regularly audit furniture and assets to ensure they are in good condition

Assist with the onboarding of new staff

Office orientation

Desk setup

Equipment ordering (keyboards, monitors, webcams, etc.)

Type, edit, and proofread documents and presentations

Schedule and attend meetings, and prepare meeting minutes and action items

Make travel arrangements for staff - hotels, flights, rental vehicles, etc.

Coordinate with remote corporate and operations teams

Manage multiple calendars

Financial Tasks:

Invoice and procurement purchase order creation

Expense entry for all team members

Maintain office petty cash

Manage office supplies inventory - organize, keep record of, and order supplies when required

Assist in organizing the office special events

Team lunches

Semi-annual company events (Summer and Winter)

Team building activities (such as corporate challenge)

Support the remote IT team as required in:

Ensuring local computers and equipment are functioning properly

Setting up new workstations

Maintaining office printers

Provide support by identifying, addressing, and resolving a variety of day-to-day office challenges:

Troubleshooting minor technical issues related to office equipment and systems.

Scheduling Conflicts and logistics

Supply and Resource issues

Coordinate with internal and external contractors for fire inspections, building maintenance, IT updates, cleaning, furniture, document disposal, etc.

Assist with local Health, Safety, and Environment committees with safety programs, including ordering Safety supplies and preparation for annual safety audits

Maintain consistency with POWER administrative practices

Required Education/Experience

High School diploma required

1+ years of previous experience in an office or engineering environment

Proficiency in MS Word, PowerPoint, Outlook, Excel, and OneNote

Familiarity with a wide range of office equipment - printers, audiovisual, conference phones

Strong organization and customer service skills

Excellent time management skills and ability to prioritize work

Strong attention to detail

Excellent written and verbal communication skills

Class 5 license with a vehicle to utilize for local travel to execute tasks. Mileage is reimbursed

Desired Education/Experience

Document control experience

Document editing & formatting experience

Exposure to MS Visio, MS Project, Bentley ProjectWise software

Experience with OneDrive, Adobe/Bluebeam, Microsoft Teams, SharePoint

Accounting experience

Certifications in business administration or similar

POWER Engineers, Member of WSP, is a global consulting environmental and engineering firm and one of the top design firms in the energy sector. Together, POWER and WSP's 73,900 experts create positive, long-lasting impacts for our communities and our clients in the power and energy, transportation and infrastructure, environmental, and property and buildings sectors. As part of our team, you'll discover a world of opportunities to connect with innovative thinkers, forge your path, and have fun tackling the world's most challenging projects.

At POWER Engineers, Member of WSP, you can have a rewarding career on every level. Our philosophy is simple: Do Good. Have Fun. Build Success.

Our compensation package includes competitive compensation, professional development, and a full benefit package:

Medical/Dental/Vision

Maternity Leave

Parental Leave

Paid Holidays

Vacation/Paid Sick Leave

Voluntary Life Insurance

RRSP

Corporate Wellness Program

We are a fun engineering firm. That might seem contradictory to some, but it works for us!

POWER Engineers, Member of WSP, is an Equal Opportunity Employer, including women, minorities, veterans, and individuals with disabilities.