Receptionist & Administrative Assistant

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Job Type

Full-time

Description

GENERAL STATEMENT OF DUTIES:

This position will be the first point of contact for visitors and manages administrative tasks to ensure smooth office operations. The role typically involves greeting clients, answering phones, managing schedules, handling mail, ordering office supplies, and providing general administrative support.

SUPERVISOR: Human Resources Manager | DEPARTMENT: Human Resources

LOCATION: Houston, TX - Corporate Office

PRIMARY DUTIES AND RESPONSIBILITIES:

• Answer, screen, and direct incoming calls; take messages and manage the phone system. Serve as liaison with the after-hours answering service and phone service provider.
• Greet and check in visitors, ensuring they are directed and escorted to the appropriate Stabilis employee.
• Receive and distribute daily mail and packages; coordinate outgoing shipments with couriers such as FedEx and the U.S. Postal Service.
• Schedule appointments and manage calendars for conference rooms and the executive team.
• May prepare and edit correspondence, communications, presentations, and other documents for the executive team.
• Monitor inventory and reorder office supplies, beverages, and snacks; restock the coffee bar daily.
• Provide administrative support to other departments as needed, including filing and organizing records.
• Perform other related duties as assigned.

Requirements

QUALIFICATIONS:

• H.S. Diploma
• 3 years' receptionist and/or office management experience.
• High proficiency with Microsoft Office products, particularly MS Outlook.
• Organizational ability to handle multiple projects and effectively prioritize work assignments.
• Demonstrated ability able to work cooperatively and positively on cross-functional teams, supporting team and company goals
• Excellent communication both written and verbal along with outstanding interpersonal skills to effectively interact with clients, staff, and visitors.
• Must present a professional demeanor, with a positive and courteous attitude.

WORKING ENVIRONMENT:

Expected to work 100% in the office (not hybrid).

Office equipment will be used including copy machines, telephones, keyboards, and computers.

Skills and activities require fine motor dexterity, good vision, good hearing, and clear speaking.

Non-smoking and drug free workplace.

DRUG-FREE WORKPLACE STATEMENT:

Stabilis Solutions, Inc. is a drug-free workplace that provides employment opportunities in compliance with all pertinent federal, state, and local laws. Our values promote employee participation in the delivery of quality services to our clients and customers. Employees are subject to pre-employment and random drug screens. Medical evaluations may also be required.

EQUITY IN THE WORKPLACE & EEO STATEMENT:

Stabilis provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

WORK SCHEDULE:

This is a full-time non-exempt position with possible overtime as required by the business working from our corporate headquarters in Houston, TX, (not a hybrid schedule).

Salary Description

$18.00- $ 20.50