Front Desk Coordinator - Vista & Encinitas - 135538
- UC San Diego
- Encinitas, California
- Full Time
FRONT DESK COORDINATOR - VISTA & ENCINITAS - 135538
Filing Deadline: Wed 6/11/2025
UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to .
UCSD Layoff from Career Appointment: Apply by 6/6/2025 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 6/18/2025. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Current UC San Diego Health employees who by 6/11/2025 will have priority consideration for this position. Recruiters will refer qualified internal candidates after the first 7 days of the job posting. All qualified external applicants and additional internal applicants who after the priority date may have further consideration pending the results of the initial review.
DESCRIPTION
Under the supervision of the Cancer Center Clinic Operations Manager, the Front Desk Coordinator is responsible for various clerical and administrative duties in support of daily patient services within all clinical areas. The scope encompasses greeting patients, check-in and check-out procedures, patient registration, insurance verification, and appointment scheduling for various Cancer Services clinics.
The Front Desk Coordinator conducts registration, insurance, and authorization verification, updating patient demographics, appointment arrival, audit billing documents, disposition appointments, co-pay collection, managing/monitoring petty cash drawer, answering multi-line incoming calls, scanning of all incoming medical records, and working closely with Cancer Center physicians, nurses, staff and other UCSD departments. Other related duties are assigned as needed.
MINIMUM QUALIFICATIONS
Three (3) years of relevant experience.
Knowledge of appointment scheduling systems, preferably Epic.
Microsoft applications, including MS Word, Excel, Outlook, Teams, and PowerPoint.
Possess strong computer skills and be able to work between multiple systems during calls.
Must have excellent customer service skills.
PREFERRED QUALIFICATIONS
Experience in a large complex healthcare setting.
Experience with patient check-in/check-out and cash handling.
Medical terminology.
Prior scheduling experience.
Outpatient oncology experience.
Bilingual in Spanish/English.
SPECIAL CONDITIONS
Work locations focused in Vista and Encinitas but includes Murrieta, Rancho Bernardo, La Jolla, Hillcrest, and Kearny Mesa locations as needed. Occasional weekend/holiday coverage. Occasional overtime.
Must be able to work various hours and locations based on business needs.
Employment is subject to a criminal background check and pre-employment physical.
Pay Transparency Act
Annual Full Pay Range: $54,664 - $67,944 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $26.18 - $32.54
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
for more information.
UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.
Payroll Title:
HOSP BLANK AST 3
Department:
Encinitas Cancer Clinic
Hiring Pay Scale
$26.18 - $32.54 / Hour
Worksite:
Encinitas
Appointment Type:
Career
Appointment Percent:
80%
Union:
EX Contract
Total Openings:
1
Work Schedule:
Days, 8 Hour Shifts, Monday - Friday
Posted: 6/3/2025
Job Reference #: 135538
Filing Deadline: Wed 6/11/2025
UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to .
UCSD Layoff from Career Appointment: Apply by 6/6/2025 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 6/18/2025. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Current UC San Diego Health employees who by 6/11/2025 will have priority consideration for this position. Recruiters will refer qualified internal candidates after the first 7 days of the job posting. All qualified external applicants and additional internal applicants who after the priority date may have further consideration pending the results of the initial review.
DESCRIPTION
Under the supervision of the Cancer Center Clinic Operations Manager, the Front Desk Coordinator is responsible for various clerical and administrative duties in support of daily patient services within all clinical areas. The scope encompasses greeting patients, check-in and check-out procedures, patient registration, insurance verification, and appointment scheduling for various Cancer Services clinics.
The Front Desk Coordinator conducts registration, insurance, and authorization verification, updating patient demographics, appointment arrival, audit billing documents, disposition appointments, co-pay collection, managing/monitoring petty cash drawer, answering multi-line incoming calls, scanning of all incoming medical records, and working closely with Cancer Center physicians, nurses, staff and other UCSD departments. Other related duties are assigned as needed.
MINIMUM QUALIFICATIONS
Three (3) years of relevant experience.
Knowledge of appointment scheduling systems, preferably Epic.
Microsoft applications, including MS Word, Excel, Outlook, Teams, and PowerPoint.
Possess strong computer skills and be able to work between multiple systems during calls.
Must have excellent customer service skills.
PREFERRED QUALIFICATIONS
Experience in a large complex healthcare setting.
Experience with patient check-in/check-out and cash handling.
Medical terminology.
Prior scheduling experience.
Outpatient oncology experience.
Bilingual in Spanish/English.
SPECIAL CONDITIONS
Work locations focused in Vista and Encinitas but includes Murrieta, Rancho Bernardo, La Jolla, Hillcrest, and Kearny Mesa locations as needed. Occasional weekend/holiday coverage. Occasional overtime.
Must be able to work various hours and locations based on business needs.
Employment is subject to a criminal background check and pre-employment physical.
Pay Transparency Act
Annual Full Pay Range: $54,664 - $67,944 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $26.18 - $32.54
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
for more information.
UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.
Payroll Title:
HOSP BLANK AST 3
Department:
Encinitas Cancer Clinic
Hiring Pay Scale
$26.18 - $32.54 / Hour
Worksite:
Encinitas
Appointment Type:
Career
Appointment Percent:
80%
Union:
EX Contract
Total Openings:
1
Work Schedule:
Days, 8 Hour Shifts, Monday - Friday
Posted: 6/3/2025
Job Reference #: 135538
Job ID: 479902127
Originally Posted on: 6/5/2025
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